Nursing Student Clinical Placement

School of Nursing Placement CoordinatorsSchool of Nursing Placement Coordinators

 

 

 

 

It is the responsibility of the school coordinator to make certain all students and undergrad instructors are familiar with our Clinical Placement website to find information and know how to contact us with questions regarding onboarding.

 

We do not clinically place visiting observer or shadow experience requests. Please contact the unit/ area for further information. You and the unit/area must follow all policy guidelines.

External Link: Visiting Observer Policy

 

PLEASE READ STEPS BELOW

CALENDAR TIMELINES AND DEADLINE PAGE (Click Link)

STEP 1        REQUEST CLINICAL PLACEMENTS

ALL STUDENTS AND UNDERGRADUATE INSTRUCTORS

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). ACEMAPP is a secure, online clinical education platform. You will be completing a profile and a number of forms and requirements which are necessary for submitting clinical requests. Learn more or get started at acemapp.org.

If you are not currently a member of ACEMAPP, you will need to...

  1. Contact ACEMAPP through Customer Support on the ACEMAPP website at acemapp.org or call 844-223-4292.
  2. Create a profile so you are able to sumit requests and student information.

IMPORTANT INFORMATION

  1. All students participating in a clinical placement must enroll in ACEMAPP and pay the $50.00 a year fee to be in the ACEMAPP program.
  2. Make sure all student and instructor compliance requirements in ACEMAPP are met.
  3. All students and instuctors are responsible for completeing these prior to being on the unit/area.
    1. Institutional Requirements
    2. Immunizations
    3. Flu Vaccine
    4. TB Screening
    5. BLS Certification
    6. Background Checks
    7. Drug Screens

UNDERGRADUATE STUDENTS

All placement requests must be coordinated through the Clinical Placement Office and ACEMAPP in order to ensure a consistent process. Students and instructors are asked not to approach staff directly to inquire about cohort group placements. This will ensure fair outcomes in a highly competitive process and provide increased satisfaction for all.

GRADUATE STUDENTS

Graduate nursing student placements are determined by the individual practitioners and requests should be directed to the APRN or physician that the student is interested in working with. The Clinical Placement office does not assist in this aspect. Further, we are unable to accommodate any shadow or observational experience requests for graduate students. If the student is a RN employee at UMHS, students may indicate this in their ACEMAPP profile. This will exempt them from having to complete Institutional Requirements, Background Check, and Drug Screenings in ACEMAPP.

Due to the increasing number of NP, FNP, and DNP grad student placement requests at UMHS/Michigan Medicine, we are no longer able to place graduate students from external schools unless they are UMHS/Michigan Medicine employees.

We will be able to place NP, FNP, and DNP non-employee grad students that attend UMSN-Ann Arbor and UMSN-Flint.

THE PROCESS

All NP, FNP, and DNP grad student requests MUST be arranged directly through the Director of Advance Practice Nursing and Chief Nurse Practitioner's office. Your School of Nursing Placement Coordinator needs to communicate with the appropriate contacts below for preceptor approvals. This process will adhere to the ACEMAPP deadlines (See Calendar Page). All requests sent beyond the final deadline will be denied.

  1. Ambulatory Care Placements contact Mary Pat Mullin at mpousak@umich.edu
  2. Inpatient Pediatric Placements contact Andrea Kline at klineanm@umich.edu
  3. Inpatient Adult Placements contact Paul Ranella at pranell@umich.edu

The placement priority for nursing students at UMHS/ Michigan Medicine is provided below.

  • 1 ST PRIORITY: UMSN-Ann Arbor & Michigan Medicine employees enrolled in external schools
  • 2 ND PRIORITY: UMSN-Flint

IMPORTANT NOTE: This process does not affect the MSN and CNS nursing programs.

STEP 2        SECURE PORTAL SYSTEM PROCESS

IRS REGISTRARS

  1. All student and undergrad instructor names must be “uploaded” into our Secure Portal System called the Identity Registration System (IRS) to get access to our Health System.
  2. If you are an Secure Portal System registrar, an email will be sent from April Stingo. The email will give you the Secure Portal System due dates for uploading your students and instructors prior to their clinical rotation on the unit.
  3. Student and undergrad instructor information must be submitted at least 3 weeks prior to the start of the term. This will ensure adequate time for our Health Information Technology & Services (HITS) to process computer logins and enable students to complete documentation training prior to the start of their clinical session. All undergrad and graduate students who are UM or Michigan Medicine Employees will be able to provide you with their uniqname and UMID so that you will NOT be required to use their SSN
  4. A minimum of 5-7 business days is required for processing of logins and Health System access for students and instructors by Health Information Technology & Services (HITS) and other departments throughout the Health System (i.e. Key ID Office, Parking, MiChart Security). Please be aware that when students or instructors are uploaded late, there will be delays or errors in the access they receive.
  5. If a student or instructor withdraws from their practicum for any reason, they must be deleted from the Secure Portal System immediately in accordance with our Michigan Medicine Compliance Policy. Please contact April Stingo with the student or instructor's name.

WEBSITE: Idenity Registration System

HELP AND INFORMATION: If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000 OPTION 3.

STEP 3        RECEIVING LOGIN INFORMATION
Health Information Technology & Services (HITS) processes the access needed for all students and instuctors.
  • An email from Identity_Management@med.umich.edu will be sent prior to their clinical start date.
  • The email will be sent to the address you provided to us or you have entered in the IRS.
  • In the email from Identity Management, the student or instuctor will be given a link and step-by-step instructions to set their password(s).
  • If there are any issues with IDs or passwords, please have them contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000.

STEP 4        UNDERGRAD INSTUCTOR ORIENTATION REQUIREMENTS
  1. Undergraduate instructors must contact the unit student liaison a minimum of 3 weeks before the clinical placement begins to request an orientation to the unit. If the instructor is new, he/she should anticipate this can be up to 3-4 days on the unit. If the instructor is returning to the unit, he/she should plan to shadow for 3-4 hours to review unit changes. The instructor should email Jole' Mowry at jole@med.umich.edu for the name and email address of the unit liaison.
  2. Undergraduate instructors should plan to discuss with the unit student liaison how student assignments on the unit will be determined each clinical session and the time the students should arrive for report each clinical day.
  3. Undergraduate instructors (and graduate students) will be asked to provide a copy of the student expectations, course objectives, and course syllabus to the student liaison or preceptor.
  4. Undergraduate instructors NEW to Michigan Medicine are encouraged contact Jole' Mowry at jole@med.umich.edu to schedule a NEW faculty orientation session with the Clinical Placement Office prior to the start of their clinical session to walk through their responsibilies and to answer any questions.
  5. At the end of each term, it is an expectation that instructors will meet with the unit/area leadership to evaluate the placement experience.
STEP 5        STUDENT AND UNDERGRAD INSTUCTOR INSTITUTIONAL REQUIREMENTS

Each clinical nursing student and instructor must complete a group of institutional requirements prior to the start of their clinical practicum. Required learning activities include training to the electronic health record (MiChart) in MLearning and institutional requirements in ACEMAPP.

MICHART TRAINING REQUIREMENTS

  • All required MiChart training will be found in MLearning on the student's Learning Plan
  • All clinical instructors in the inpatient setting must complete the unit RN MiChart training requirements. This will include eLearning modules in MLearning plus 2 days of classroom training. UMSN instructors should contact UMSN-UndergradClinicalPlacement@med.umich.edu to schedule their course. Non-UM instructors should contact April Stingo at astingo@med.umich.edu or call 734-615-6910 to schedule their course. This is a one-time training requirement unless the instructor has been away from Michigan Medicine for multiple years.
  • Student MiChart training will vary by student type and location and will automatically be pushed out to their Learning Plan in MLearning.
  • To access MLearning, instructors and students should go to https://trainingportal.med.umich.edu and login with their username and Level 2 password.

INSTITUTIONAL REQUIREMENTS

Instiutional requirements are online learning activities required by regulatory agencies, such as the Joint Commission.

  • The requirements MUST be completed in ACEMAPP by all students and undergrad instructors.
  • Students and undergrad instuctors who are full-time Michigan Medicine employees, do not need to complete them in ACEMAPP due to them completing Michigan Medicine institutional requirements in MLearning as an employee. They MUST indicate their employee status in their ACEMAPP profile or this will not be cleared for them and they will need to complete the requirements in both locations.

IMPORTANT NOTE: All institutional requirements must be completed prior to the first clinical day on the unit and will be monitored through ACEMAPP (along with compliance requirements). Nursing students and clinical nursing instructors who do not comply with the requirements will not be permitted in the clinical setting.

 

RESOURCES

Internal link; accessible via
UMHS Network or VPN only:

 

POLICIES: GRAD POLICY COMING SOON in 2020

 

Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
Michigan Medicine

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436

 

Jole' Mowry, MS, BSN, RN
Clinical Placement Clinical Lead
Educational Nurse Specialist
Contact Regarding Undergrad Scheduling
and Faculty Orientation
Phone: 734-232-1131
Email: jole@med.umich.edu

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
and Faculty Orientation

Phone: 734-615-6910
Email: astingo@med.umich.edu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Target Audience: Students Involved in Clinical Placement | Author/Contact: April Stingo
Web Publisher/Designer/Developer: April Stingo astingo@med.umich.edu | Reviewed: 05/19/2020