Nursing Student Clinical Placement

School of Nursing Placement CoordinatorsSchool of Nursing Placement Coordinators






Only Michigan Medcine employees from Non-UM Ann Arbor nursing schools are allowed to have clinicals here at this time. All Non-Michigan Medicine employees from Non-UM Ann Arbor nursing schools are not able to have a clinical request here due to COVID.

It is the responsibility of the school coordinator to make certain all students and undergrad instructors are familiar with our Clinical Placement website to find information and know how to contact us with questions regarding onboarding. In addition, to make sure all Instructors and students read their Outlook email ( weekly. Important updates and new information are communicated in this manner which includes MiChart and MLearning related material.


We do not clinically place visiting observer or shadow experience requests. Please contact the unit/ area for further information. You and the unit/area must follow all policy guidelines.

External Link: Visiting Observer Policy






All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). ACEMAPP is a secure, online clinical education platform. You will be completing a profile and a number of forms and requirements which are necessary for submitting clinical requests. Learn more or get started at

If you are a school coordinator who is not yet a member of ACEMAPP, you must contact ACEMAPP through the contact form at, by email at, or by phone at 844-223-4292 to have an account created.


  1. All students participating in a clinical placement must enroll in ACEMAPP and pay the $50.00 a year fee to be in the ACEMAPP program.
  2. Make sure all student and instructor compliance requirements in ACEMAPP are met.
  3. All students and instuctors are responsible for completeing these prior to being on the unit/area.
    1. Institutional Requirements
    2. Immunizations
    3. Flu Vaccine
    4. TB Screening
    5. BLS Certification
    6. Background Checks
    7. Drug Screens


All placement requests must be coordinated through the Clinical Placement Office and ACEMAPP in order to ensure a consistent process. Students and instructors are asked not to approach staff directly to inquire about cohort group placements. This will ensure fair outcomes in a highly competitive process and provide increased satisfaction for all.


Graduate nursing student placements are determined by the individual practitioners and requests should be directed to the APRN or physician that the student is interested in working with. The Clinical Placement office does not assist in this aspect. Further, we are unable to accommodate any shadow or observational experience requests for graduate students. If the student is a RN employee at UMHS, students may indicate this in their ACEMAPP profile. This will exempt them from having to complete Institutional Requirements, Background Check, and Drug Screenings in ACEMAPP.

Due to the increasing number of NP, FNP, and DNP grad student placement requests at UMHS/Michigan Medicine, we are no longer able to place graduate students from external schools unless they are UMHS/Michigan Medicine employees.

We will be able to place NP, FNP, and DNP non-employee grad students that attend UMSN-Ann Arbor and UMSN-Flint.


NP, FNP, and DNP Process for Non-UM Students (Employees Only)

  1. At this time, you must be a Michigan Medicine employee for a NP, FNP, or DNP clinical here.
  2. Please email Jole' Mowry at and give the information listed below.
    • Student Name
    • Preceptor Name
    • School Name
    • Start and End Date
    • Clinical Location
    • Program (NP, FNP, or DNP)
    • Level (3rd or 4th year)
  3. Jole' Mowry will contact the Nurse Practitioner Managers for approval and will communicate to the individuals involved concerning approval or denial.
  4. This process will adhere to the ACEMAPP deadlines (See Calendar Page). All requests sent beyond the final ACEMAPP deadline will be denied.

MSN and CNS Process

  1. Student will identify and obtain approval from the preceptor.
  2. Student will notify the school placement office of theirpreceptor arrangement
  3. Clinical hours are arranged directly with the preceptor.
  4. This process will adhere to the ACEMAPP deadlines (See Calendar Page). All requests sent beyond the final ACEMAPP deadline will be denied.


  1. All student and undergrad instructor names must be “uploaded” into our Secure Portal System called the Identity Registration System (IRS) to get access to our Health System.
  2. If you are an Secure Portal System registrar, an email will be sent from April Stingo. The email will give you the Secure Portal System due dates for uploading your students and instructors prior to their clinical rotation on the unit.
  3. Student and undergrad instructor information must be submitted at least 3 weeks prior to the start of the term. This will ensure adequate time for our Health Information Technology & Services (HITS) to process computer logins and enable students to complete documentation training prior to the start of their clinical session. All undergrad and graduate students who are UM or Michigan Medicine Employees will be able to provide you with their uniqname and UMID so that you will NOT be required to use their SSN
  4. A minimum of 5-7 business days is required for processing of logins and Health System access for students and instructors by Health Information Technology & Services (HITS) and other departments throughout the Health System (i.e. Key ID Office, Parking, MiChart Security). Please be aware that when students or instructors are uploaded late, there will be delays or errors in the access they receive.
  5. If a student or instructor withdraws from their practicum for any reason, they must be deleted from the Secure Portal System immediately in accordance with our Michigan Medicine Compliance Policy. Please contact April Stingo with the student or instructor's name.

WEBSITE: Identity Registration System

HELP AND INFORMATION: If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000 OPTION 5.

Health Information Technology & Services (HITS) processes the access needed for all students and instuctors.
  • An email from will be sent prior to their clinical start date.
  • The email will be sent to the address you provided to us or you have entered in the IRS.
  • In the email from Identity Management, the student or instuctor will be given a link and step-by-step instructions to set their password(s).
  • If there are any issues with IDs or passwords, please have them contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000.

  1. Undergraduate instructors must contact the unit student liaison a minimum of 3 weeks before the clinical placement begins to request an orientation to the unit. If the instructor is new, he/she should anticipate this can be up to 3-4 days on the unit. If the instructor is returning to the unit, he/she should plan to shadow for 3-4 hours to review unit changes. The instructor should email Jole' Mowry at for the name and email address of the unit liaison.
  2. Undergraduate instructors should plan to discuss with the unit student liaison how student assignments on the unit will be determined each clinical session and the time the students should arrive for report each clinical day.
  3. Undergraduate instructors (and graduate students) will be asked to provide a copy of the student expectations, course objectives, and course syllabus to the student liaison or preceptor.
  4. Undergraduate instructors NEW to Michigan Medicine are encouraged contact Jole' Mowry at to schedule a NEW faculty orientation session with the Clinical Placement Office prior to the start of their clinical session to walk through their responsibilies and to answer any questions.
  5. At the end of each term, it is an expectation that instructors will meet with the unit/area leadership to evaluate the placement experience.

Each clinical nursing student and instructor must complete a group of institutional requirements prior to the start of their clinical practicum. Required learning activities include training to the electronic health record (MiChart) in MLearning and institutional requirements in ACEMAPP.


  • All required MiChart training will be found in MLearning on the student's Learning Plan
  • All clinical instructors in the inpatient setting must complete the unit RN MiChart training requirements. This will include eLearning modules in MLearning plus 2 days of classroom training. UMSN instructors should contact to schedule their course. Non-UM instructors should contact April Stingo at or call 734-615-6910 to schedule their course. This is a one-time training requirement unless the instructor has been away from Michigan Medicine for multiple years.
  • Student MiChart training will vary by student type and location and will automatically be pushed out to their Learning Plan in MLearning.
  • To access MLearning, instructors and students should go to and login with their username and Level 2 password.


Instiutional requirements are online learning activities required by regulatory agencies, such as the Joint Commission.


  • School Coordinators: Are responsible for updating and ensuring that the dates of completion (and expiration, where applicable) are entered into ACEMAPP for students and undergrad instructors.
  • Students and Undergrad Instructors: Are responsible for submitting all required documents to their school (either by uploading into ACEMAPP, where applicable, or submitting directly to their coordinator). Additionally, students and undergrad instructors will also be responsible to complete all required learning modules within ACEMAPP.


  • Students and undergrad instructors who are full-time Michigan Medicine employees will complete their institutional requirements in their MLearning accounts and are not required to complete these items in ACEMAPP.
  • Students and instructors that are employees of Michigan Medicine MUST indicate their employee status by submitting their Employee Clearance Application within ACEMAPP.
  • Those who fail to submit their application through ACEMAPP will need to complete these requirements in both.

IMPORTANT NOTE: All institutional requirements must be completed prior to the first clinical day on the unit and will be monitored through ACEMAPP (along with compliance requirements). Nursing students and clinical nursing instructors who do not comply with the requirements will not be permitted in the clinical setting.



Internal link; accessible via
UMHS Network or VPN only:




Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
Michigan Medicine

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436


Jole' Mowry, MS, BSN, RN
Clinical Placement Clinical Lead
Educational Nurse Specialist
Contact Regarding Undergrad Scheduling,
Faculty Orientation, and Grad Preceptor Approvals
Phone: 734-232-1131

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
Phone: 734-615-6910





















Target Audience: Students Involved in Clinical Placement | Author/Contact: April Stingo
Web Publisher/Designer/Developer: April Stingo | Reviewed: 10/15/2020