UMHS Nursing Student Clinical Placement

InstructorsInstructors

Welcome to your clinical placement at the University of Michigan Health System! We hope the following information will guide you through the onboarding process.

 

 


It is an expectation that all instructors will read their UMHS Outlook email weekly.
Important updates and new information are communicated in this manner.

Please click on the steps below to read detailed information
on the process that must be followed at the start of each term.

Printable PDF - Start of Term Instructor Check List

 

Step 1          Attend New Faculty Orientation
Clinical Instructors new to the University of Michigan Health System (UMHS) must complete a New Faculty Orientation session with Clinical Placement. Please email clinicalplacement@med.umich.edu to arrange a time to complete your orientation in person or over the phone.
Step 2          Orient to Your Unit

A minimum of 3 weeks before the clinical placement begins, contact the unit nurse manager or student liaison (contact information can be found on the Unit Profiles on the Undergraduate Student page):

  1. Request an orientation to the unit.
    1. If you are new, anticipate this can be up to 3-4 days on the unit. You are considered "new to the unit" if you do not work on the unit or if you have never been an instructor with students on that unit. Please use the following orientation document to assist you: Core Unit Orientation for Faculty
    2. If you are an instructor returning to the same unit, plan to shadow for 3-4 hours to review unit changes. Please use the following orientation document to assist you: Update to Your Unit for Returning Faculty
    3. If you need assistance contacting the unit representative, please contact Clinical Placement. Orientation with both Clinical Placement and the unit must be complete before students can begin their clinical practicum on the unit. There are no exceptions.
  2. Discuss with the manager or student liaison how student assignments on the unit will be determined and the time the students should arrive for patient report each clinical day.
  3. Provide a copy of the student expectations, course objectives, and course syllabus to the nurse manager or student liaison.
  4. At the end of each term, schedule a time to meet with the unit/area leadership to evaluate the placement experience.

PLEASE NOTE: Observational experiences can only be arranged through the UMHS Clinical Placement Office during the SON ACE placement request period. Individual instructors may not approach units to ask to bring students for observational experiences or visits.

Step 3          Validate Access to UMHS Computer Systems

All instructors and students with a clinical placement at UMHS will be granted access to our computer systems based upon the placement location and the specifications of the role within UMHS.

Computer Access Information will be distributed as follows:

  1. UMSN instructors and students will receive an email from MCIT directing them to the Level 2 RESET page. The email will come through their umich.edu email account from MCIT-IDMT-AA@med.umich.edu.
  2. Non-UM instructors and students will receive an email from MCIT directing them to the Level 2 RESET page. The email will come from MCIT-IDMT-AA@med.umich.edu to the personal email account submitted into the IRS by the School of Nursing.
Step 4          Complete Institutional Requirements

Each clinical nursing instructor and nursing student at UMHS must complete a group of institutional and nursing requirements within one week of the start of the school’s program term. Required learning activities include training to the electronic health record (MiChart) and annually required UMHS and/or ACE mandatory training.

MiChart Training Requirements

All clinical instructors in the inpatient/ICU setting must complete the unit RN MiChart training requirement. At a minimum, this will include 4 hours of eLearning modules in MLearning plus 18 hours of classroom training. If you are a UMSN instructor, please contact Kate Wood at UMSN-UndergradClinicalPlacement@med.umich.edu to schedule your course. If you are a non-UM instructor, please contact April Stingo at astingo@med.umich.edu to schedule your course.

    1. Undergraduate students in the inpatient/ICU setting will complete eLearning modules in MLearning to satisfy their MiChart training requirement.
    2. Undergraduate students in OB, the PACUs, ED or ambulatory care must complete classroom training to satisfy their MiChart training requirement. The classes will be scheduled by UMSN or UMHS Clinical Placement depending on the SON.
    3. To access MLearning, go to https://trainingportal.med.umich.edu and log in with your Username and Level 2 Password.

Institutional Requirements

Consist of a set of online learning activities required by regulatory agencies, such as the Joint Commission, or as required by UMHS policy.  These are completed through the UMHS learning management system, MLearning, and ACE for non-UM Ann Arbor instructors and students. Please view the Institutional Requirement List for you and your students.

    1. Institutional Requirement List: Non-UM students will complete HIPPA, OSHA, and BBP in ACE
    2. To access MLearning, go to https://trainingportal.med.umich.edu and log in with your Username and Level 2 Password.
    3. Validating Competency Completion Form: Each undergraduate instructor must validate student compliance to the UMHS Institutional Requirements. When your students have completed all of the institutional requirements, please complete the online form with your information. Instructors must complete the online form for each of their student sections within ONE WEEK of the start of the nursing program term. Nursing students and instructors who do not comply with the requirements will not be permitted in the clinical setting. This information can also be viewed on our Resources page.

For any issues or questions related to MLearning, please call or email MLearning at 734-615-5146 or mlearninginfo@umich.edu.

Step 5           Instructor MiChart Clinical Documentation Expectations

All documentation in the electronic health record is completed in MiChart. Access to MiChart is granted upon successful completion of all required eLearning, associated quizzes and classroom content if applicable.

Instructors are responsible for the following prior to the students’ clinical start date

    1. To validate that all students have completed the MiChart eLearning and classroom training requirements.
    2. To validate students can login to application.
    3. To assist students with choosing their correct role upon login if they have dual accounts (i.e. function in both a student nurse and employee role). Students will receive instructions via email when the second account is created. Instructions can also be found on the MiChart website under: “MiChart Account Manager-For Users with Multiple Accounts” in the Tips and Training Resources Inpatient/Nursing section.

Instructors are responsible on an ongoing basis for the following

    1. To validate students can successfully navigate within the MiChart system.
    2. To provide support to students on the unit in MiChart application use.
    3. To monitor students for proper use and documentation.
    4. To ensure all co-signatures are completed prior to leaving for the clinical day.
      • Use custom cosign reports to monitor data- See MiChart Tip Sheet “Nursing Need Cosign Report” for instructions on creating custom reports or use the following link for video instructions: Link to Video
    5. To support the students in trouble shooting issues.
        • Application log-in issues contact the MCIT Service Desk at 936-8000, option # 1
        • Other desk top issues (i.e. level 2 access) contact the Service Desk at 936-8000
        • Provide website for documentation resource

It is the responsibility of the instructor to ensure that students are adequately prepared to meet clinical expectations prior to arrival to the unit. If you are uncertain of any requirements, training, or new initiative expectations for your students, please contact Clinical Placement at clinicalplacement@med.umich.edu or the unit representative.

Internal link; accessible via UMHS Network or VPN only:

Nursing Documentation website

 

 

Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
University of Michigan Health System

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436
Fax: 734.764.5316
Email: clinicalplacement@med.umich.edu

Mary Anne V. Brancheau, BSN, RN-BC
Educational Nurse Coordinator
Nursing Student Clinical Placement Coordinator
Phone: 734-232-1091

April Stingo, BS
Nursing Student Clinical Placement Coordinator and Web Designer/Developer
Phone: 734-615-6910

 

 

 

 

 

 

 

 

 

 

 

 

 

Target Audience: Students Involved in Clinical Placement | Author/Contact: Mary Anne Brancheau mavb@med.umich.edu
Web Publisher: April Stingo astingo@med.umich.edu | Reviewed: 3/16/2016