Nursing Student Clinical Placement

InstructorsUndergraduate Instructors

Welcome to your clinical placement at Michigan Medicine! We hope the following information will guide you through the onboarding process. It is an expectation that all instructors will read their Michigan Medicine Outlook email weekly. Important updates and new information are communicated in this manner. Please click on the steps below to read detailed information on the clinical placement process that must be followed to begin your clinical placement at Michigan Medicine.


We do not clinically place visiting observer or shadow experience requests. Please contact the unit/area for further information. You and the unit/area must follow all policy guidelines.

External Link: Visiting Observer Policy





Undergraduate instructors NEW to Michigan Medicine need to contact Jole' Mowry at to schedule a NEW faculty orientation session with the Clinical Placement Office prior to the start of their clinical session to walk through their responsibilies listed below and to answer any questions.

Contact the unit nurse manager or student liaison 2 weeks prior the clinical placement start date.


Please email Jole' Mowry at for the contact information of the unit liaison who will assist in scheduling your unit orientation. Orientation with both Clinical Placement and the unit must be complete before students can begin their clinical practicum on the unit. There are no exceptions.


    If you are a new instructor, anticipate this can be up to 2 days on the unit. You are considered "new to the unit" if you do not work on the unit or if you have never been an instructor with students on that unit.


    If you are an instructor returning to the same unit, plan to shadow for 1 to 2 hours to review unit changes. Please meet with the unit manager, supervisor or liaison to inquire about the developments that have occurred during the last fiscal year and quarter on the unit(s). Plan on a faculty experience which will be a “walk in my shoes” experience on the unit(s) with one of the staff nurses doing their patient care assignment. Consider how the information and experience gathered may or may not influence the student experience on the unit.


  • Change in patient population.
  • Number and types of current and/or new initiatives e.g. rounding, MiChart.
  • Change in unit policies or practices.


  • Update knowledge of priority initiatives and activities.


  • Report times and shift routines.
  • How assignments are determined.
  • Status of overtime.
  • Current RN staff: # of months/years experience as an RN to nursing and to this unit.
  • Number of terminations, transfers, and staffing implications.
  • Number of new hires.
  • Number of orientees currently on the unit.
  • Any other students/interns/externs on unit.


  1. Discuss with the manager or student liaison how student assignments on the unit will be determined and the time the students should arrive for patient report each clinical day.
  2. Provide a copy of the student expectations, course objectives, and course syllabus to the nurse manager or student liaison.
  3. At the end of each term, schedule a time to meet with the unit leadership to evaluate the placement experience.



All students and instructors must wear a MICHIGAN MEDICINE MCard ID badge at all times in the clinical areas. Please read the specific instructions below.


ADDRESS: Michigan Medicine, Med Inn Building, RM C-158 (First Floor)

MAP: (Med Inn Building is #3 on the map)


HOURS: 7AM-4PM, Mon thru Fri

PHONE NUMBER: 734-763-6376


NOTE: All Instructors are designated signers on the ID Card Request Form for each student. There's a $20.00 fee to replace any damaged ot lost IDs.


  • Clinical Placment gives all students and instructors BASIC ACCESS to health system perimeter doors. All RESTRICTED ACCESS areas within the health system is processed by the UNITand require additional access approval by an authorized signer on the UNIT and a NEW form will be printed,signed, and taken to the KEYID office. (e.g., psych units, ORs, ICUs, lockers and med/supply rooms)
  • The instructors need to give the unit the names and uniqnames of the students who need additional access,
  • When the unit submits this list to the Key/ID Office for authorization, the access will be granted remotely.
  • UMSN seniors placed in Children’s Emergency Services (CES) must wear a YELLOW Lanyard provided by CES with their ID badge.


All students must exchange their campus MCard ID for a Michigan Medicine MCard ID badge at the Key/ID office in order to gain access to health system doors. Campus access will be maintained on their new badge. The badge is vaild for 5 years. All UMSN students should receive a signed authorization form through the Undergraduate Program Office for the MCard ID badges.


To obtain your instructor MCard ID badge, you must receive a signed MCard ID Request Form from the Clinical Placement Office to take to the Key/ID office. This can be emailed to you as an attachment (fill out the top portion with your information). Please contact April Stingo at to request the form. This must be processed before you are with your students at Michigan Medicine. The badge is valid for 1 year.

STEPS 1 thru 5

  1. Please print an ID Request Form for each student to take to the Key/ID Office on their first clinical day. NON-UM MCard ID Form (Click Link and Print)
  2. The RED Non-Michigan Medicine Affiliation section is already checked to indicate that the student is visiting. Please provide the name of your school in the blank field.
  3. Your students must complete the top section of the form, including their signature and a date.
  4. Sign your name at the bottom of the form under Authorized Representative.
  5. All non-UM/non-employee students must pay $6.00 at the Cashier’s Office in order to obtain their health system MCard ID Badge.
    • The fee must be paid by cash or check payable to the health system.
    • Please take the completed Michigan Medicine Identification Card Request Form to the Cashier’s Office with your student on Level 2 of University Hospital (in the main hallway east of the Gift Shop) to pay the fee before proceeding to the Key/ID Office.
    • The Key/ID Office will not process the ID Badge without proof of payment. Your students will also need their driver’s license or another form of picture identification.


A signed parking form is not required to obtain a parking permit. Parking Services maintains a list of current students and instructor names. Information regarding student parking can be found on the Parking website at

Parking Information at Michigan Medicine


All instructors and students with a clinical placement at Michigan Medicine will be granted access to our computer systems based upon the placement location and the specifications of the instructor and student role within the health system.

Health Information Technology & Services (HITS) processes the access needed for all faculty and students. If you are a NEW instructor or student, you will receive an email from 2 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s).

If you are a Michigan Medicine employee, no change will occur to your username or passwords, but you will be granted access to any new systems required for your practicum (pending completion of any required training).


To have access to the medication cabinet, you need a Level 2 password. As an instructor, you are given manager access to the Omnicell. A registering unit staff member will assist you with your Bio-ID (fingerprint) enrollment (if you do not currently have this) and you will then enroll your students.

Internal links; accessible via
UMHS Network or VPN only:


Login and registration to the medication cabinet.

If you are new to Michigan Medicine, please be certain to validate username and password functionality before beginning clinical hours. In addition, if there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.


All clinical instructors in the inpatient/ICU setting must complete the unit RN MiChart training requirement. At a minimum, this will include 4 hours of eLearning modules in MLearning plus 18 hours of classroom training. If you are a UMSN instructor, please contact Denise Sumerlin at to schedule your course. If you are a non-UM instructor, please contact April Stingo at to schedule your course.

To access MLearning, go to and login with your username and Level 2 password. UMSN students may also login with their Level 1 password.

IMPORTANT: MLearning works best in the Chrome, Firefox, or Safari browsers.

Institutional Requirements

Institutional requirements consist of a set of online learning activities required by regulatory agencies, such as the Joint Commission, or as required by Michigan Medicine policy. These must be completed in ACEMAPP unless you are a Michigan Medicine employee and have already completed them in MLearning. You will be asked to indicate your employee status in your ACEMAPP profile. Please be aware that some of the links in the ACEMAPP modules are to Michigan Medicine internal pages and cannot be accessed using an off-site computer. This will not interfere with completing the module or required test.

Please review the Institutional Requirement List to verify what must be completed. Your ability to begin clinical hours with your students may be delayed if all requirements are not complete prior to the clinical start date.


All documentation in the electronic health record is completed in MiChart. Access to MiChart is granted upon successful completion of all required eLearning, associated quizzes and classroom content if applicable. It is the responsibility of the instructor to ensure that students are adequately prepared to meet clinical expectations prior to arrival to the unit. If you are uncertain of any requirements, training or new initiative expectations for your students, please contact Clinical Placement at or the unit representative.

Instructors are responsible for the following prior to the students’ clinical start date

    1. To process and assist only the Non-UM students with their MCard ID's and Parking Tag.
    2. To validate that all students have completed the MiChart eLearning and quiz requirements.
    3. To validate students can login to the application.
    4. To assist students with choosing their correct role upon login if they have dual accounts (i.e. function in both a student nurse and employee role). Students will receive instructions via email when the second account is created. Instructions can also be found on the MiChart website under: “MiChart Account Manager-For Users with Multiple Accounts” in the Tips and Training Resources Inpatient/Nursing section.

Instructors are responsible on an ongoing basis for the following

    1. To validate students can successfully navigate within the MiChart system.
    2. To provide support to students on the unit in MiChart application use.
    3. To monitor students for proper use and documentation.
    4. To ensure all student nurse medication administration is dual-signed by the instructor or mentor at the time of administration.
    5. To ensure all co-signatures for notes and flow sheets are completed prior to leaving for the clinical day.
    6. To support the students in trouble shooting issues.
      • For MiChart issues: contact the HITS Service Desk at 936-8000, OPTION 1.
      • For Level 2 access issues: contact the HITS Service Desk at 936-8000, OPTION 3.
      • Provide the MiChart website link when onsite:

Instructors are responsible for the The Point of Care Glucometer Testing

The Point of Care Glucometer Testing competency is required for all undergraduate students who will be performing glucose testing in the clinical setting. In addition to completing the module in ACEMAPP, all students must complete a demonstration with their instructor on the unit. A demo check-list for Accu-Check competency evaluation is provided for you to reference and does not need to be mailed back to Clinical Placement. ACCU-CHECK CHECKLIST

Students will not receive barcode strips for performing glucose testing. Instead, students will type their 8 digit UMID number into the glucometer.

Please complete the Point of Care Glucometer Demo with your students by the second week of the term.


Internal links; accessible via
Michigan Medicine Network or VPN only:








Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
Michigan Medicine

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436


Jole' Mowry, MS, BSN, RN
Clinical Placement Lead
Contact Regarding Scheduling and Faculty Orientation

Educational Nurse Specialist
Phone: 734-232-1131

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
Phone: 734-615-6910



















Target Audience: Students Involved in Clinical Placement | Author/Contact:
Web Publisher/Designer/Developer: April Stingo | Reviewed: 02/19/2019