Welcome to your clinical placement at the University of Michigan Health System! We hope the following information will guide you through the onboarding process.
It is an expectation that all instructors will read their UMHS Outlook email weekly.
Important updates and new information are communicated in this manner.
Please click on the steps below to read detailed information on the process that must be followed to begin your clinical placement at UMHS.
A minimum of 3 weeks before the clinical placement begins, contact the unit nurse manager or student liaison to:
- Request an orientation to the unit.
- If you are new, anticipate this can be up to 3-4 days on the unit. You are considered "new to the unit" if you do not work on the unit or if you have never been an instructor with students on that unit. Please use the following orientation document to assist you: Core Unit Orientation for Faculty
- If you are an instructor returning to the same unit, plan to shadow for 3-4 hours to review unit changes. Please use the following orientation document to assist you: Update to Your Unit for Returning Faculty
- Please email firstname.lastname@example.org for the contact information of the unit liaison who will assist in scheduling your unit orientation. Orientation with both Clinical Placement and the unit must be complete before students can begin their clinical practicum on the unit. There are no exceptions.
- Discuss with the manager or student liaison how student assignments on the unit will be determined and the time the students should arrive for patient report each clinical day.
- Provide a copy of the student expectations, course objectives, and course syllabus to the nurse manager or student liaison.
- At the end of each term, schedule a time to meet with the unit/area leadership to evaluate the placement experience.
PLEASE NOTE: Observational experiences can only be arranged through the UMHS Clinical Placement Office during the SON ACE placement request period. Individual instructors may not approach units to ask to bring students for observational experiences or visits.
All instructors and students with a clinical placement at UMHS will be granted access to our computer systems based upon the placement location and the specifications of the instructor and student role within UMHS.
Health Information Technology & Services (H.I.T.S.) processes the access needed for all faculty and students. You will receive an email from Identity_Management@med.umich.edu 2-3 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s).
If you are a UMHS employee, no change will occur to your uniqname/username or passwords, but you will be granted access to any new systems required for your practicum (pending completion of any required training).
The Omnicell medication cabinet no longer requires a separate Omnicell password.Level 2 passwords will be used to access the Omnicell cabinet.Your instructor will then assist you with your Bio-ID (fingerprint) enrollment.
Please be certain to validate access code uniqname/username and password) functionality before beginning clinical hours if you are new to UMHS. If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (H.I.T.S.) service desk at 734-936-8000.
Each clinical nursing instructor and student at UMHS must complete a group of institutional requirements prior to the clinical start date. Required learning activities include training to the electronic health record (MiChart) in MLearning and completion of institutional requirements in ACEMAPP.
MiChart Training Requirements
All clinical instructors in the inpatient/ICU setting must complete the unit RN MiChart training requirement. At a minimum, this will include 4 hours of eLearning modules in MLearning plus 18 hours of classroom training. If you are a UMSN instructor, please contact Kate Wood at UMSN-UndergradClinicalPlacement@med.umich.edu to schedule your course. If you are a non-UM instructor, please contact April Stingo at email@example.com to schedule your course.
- Undergraduate students in the inpatient setting will complete eLearning modules in MLearning to satisfy their MiChart training requirement.
- Undergraduate students in OB, the PACUs, ED or ambulatory care must complete classroom training to satisfy their MiChart training requirement. The classes will be scheduled by UMSN or UMHS Clinical Placement depending on the SON.
- Undergraduate students at Michigan Home Care Services or in a leadership placement will complete a View Only MiChart eLearning.
- PLEASE NOTE: A MiChart Upgrade will occur on 10/8/16. All MiChart users are required to complete a short training module to prepare for the Go-Live.
- Students and instructors who completed MiChart in the past should receive the module the week of 8/22.
- Students and instructors who are new to UMHS will receive the module after they complete their MiChart certification.
To access MLearning, go to https://trainingportal.med.umich.edu and log in with your Username and Level 2 Password.
Institutional requirements consist of a set of online learning activities required by regulatory agencies, such as the Joint Commission, or as required by UMHS policy. These must be completed in ACEMAPP unless you are a UMHS employee and have already completed them in MLearning. Please be aware that some of the course links are to UMHS internal pages that cannot be accessed using an off-site computer.
Please review the Institutional Requirement List to verify what must be completed. Your ability to begin your clinical hours may be delayed if these requirements are not complete prior to the clinical start date.
All documentation in the electronic health record is completed in MiChart. Access to MiChart is granted upon successful completion of all required eLearning, associated quizzes and classroom content if applicable.
Instructors are responsible for the following prior to the students’ clinical start date:
- To validate that all students have completed the MiChart eLearning and classroom training requirements.
- To validate students can login to application.
- To assist students with choosing their correct role upon login if they have dual accounts (i.e. function in both a student nurse and employee role). Students will receive instructions via email when the second account is created. Instructions can also be found on the MiChart website under: “MiChart Account Manager-For Users with Multiple Accounts” in the Tips and Training Resources Inpatient/Nursing section.
Instructors are responsible on an ongoing basis for the following
- To validate students can successfully navigate within the MiChart system.
- To provide support to students on the unit in MiChart application use.
- To monitor students for proper use and documentation.
- To ensure all co-signatures are completed prior to leaving for the clinical day.
- Use custom cosign reports to monitor data- See MiChart Tip Sheet “Nursing Need Cosign Report” for instructions on creating custom reports or use the following link for video instructions: Link to Video
- To support the students in trouble shooting issues.
- Application log-in issues contact the MCIT Service Desk at 936-8000, option # 1
- Other desk top issues (i.e. level 2 access) contact the Service Desk at 936-8000
- Provide website for documentation resource
It is the responsibility of the instructor to ensure that students are adequately prepared to meet clinical expectations prior to arrival to the unit. If you are uncertain of any requirements, training, or new initiative expectations for your students, please contact Clinical Placement at firstname.lastname@example.org or the unit representative.
Internal link; accessible via UMHS Network or VPN only:
Professional Development and Education
University of Michigan Health System
300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436
Mary Anne V. Brancheau, BSN, RN-BC
Educational Nurse Coordinator
Nursing Student Clinical Placement Coordinator
April Stingo, BS
Nursing Student Clinical Placement Coordinator and Web Designer/Developer