Nursing Student Clinical Placement

Graduate StudentsGraduate Students Interested in a Preceptorship

Due to the increasing number of NP, FNP, and DNP grad student placement requests at UMHS/Michigan Medicine, we are no longer able to place graduate students from external schools unless they are UMHS/Michigan Medicine employees.

We will be able to place NP, FNP, and DNP non-employee grad students that attend UMSN-Ann Arbor and UMSN-Flint.

THE PROCESS

All NP, FNP, and DNP grad student requests must be arranged directly through the Director of Advance Practice Nursing and Chief Nurse Practitioner's office. Your School of Nursing Placement Coordinator needs to communicate with the appropriate contacts below for preceptor approvals. This process will adhere to the ACEMAPP deadlines (See Calendar Page). All requests sent beyond the final deadline will be denied.

  1. Ambulatory Care Placements contact TBD
  2. Inpatient Pediatric Placements contact Andrea Kline at klineanm@umich.edu
  3. Inpatient Adult Placements contact Paul Ranella at pranell@umich.edu

The placement priority for nursing students at UMHS/ Michigan Medicine is provided below.

  • 1 ST PRIORITY: UMSN-Ann Arbor & Michigan Medicine employees enrolled in external schools
  • 2 ND PRIORITY: UMSN-Flint

IMPORTANT NOTE: This process does not affect the MSN and CNS nursing programs.

 

We do not clinically place visiting observer or shadow experience requests. Please contact the unit/ area for further information. You and the unit/area must follow all policy guidelines.

External Link: Visiting Observer Policy

 

It is an expectation that all students will read their Outlook email (med.umich.edu) weekly.

Important updates and new information are communicated
in this manner which includes MiChart and MLearning related material.

 

PLEASE READ STEPS BELOW

CALENDAR TIMELINES AND DEADLINE PAGE (Click Link)

 

STEP 1          IDENTIFY A PRECEPTOR

NP, FNP, and DNP Process

All NP, FNP, and DNP grad student requests must be arranged directly through the Director of Advance Practice Nursing and Chief Nurse Practitioner's office. Your School of Nursing Placement Coordinator needs to communicate with the appropriate contacts below for preceptor approvals. This process will adhere to the ACEMAPP deadlines (See Calendar Page). All requests sent beyond the final deadline will be denied.

  1. Ambulatory Care Placements contact Mary Pat Mullin at mpousak@umich.edu
  2. Inpatient Pediatric Placements contact Andrea Kline at klineanm@umich.edu
  3. Inpatient Adult Placements contact Paul Ranella at pranell@umich.edu

MSN and CNS Process

  1. Identify and obtain aprroval from the preceptor.
  2. Notify your nursing school placement office of your preceptor arrangement
  3. Clinical hours are arranged directly with the preceptor.
STEP 2          REQUEST AN AFFILIATION AGREEMENT (UMHS Employees Only)

If you are a Michigan Medicine employee and attend an external school of nursing (SON), please follow the icon link below. This will take you to the affiliation page for detailed information on obtaining an affiliation agreement and program addendum between your school and Michigan Medicine. There are specific timelines that must be followed due to the length of time typically needed to secure the agreement.

STEP 3          PLACEMENT REQUEST SUBMISSION

All clinical placement requests must be submitted through ACEMAPP, the Alliance for Clinical Experience Matching and Placement Program, through the Michigan Health Council. If your school is not currently a member of ACEMAPP, your school will need to register in order to submit requests and your student information. The school may contact ACEMAPP through Customer Support on the ACEMAPP website at acemapp.org or call 844-223-4292. You can also contact Erin Szarka, one of the ACEMAPP coordinators, directly at erin.szarka@acemappteam.org to begin the process and create your profile in ACEMAPP.

All students participating in a clinical placement at Michigan Medicine must enroll in ACEMAPP for the tracking of your clinical rotation request, compliance requirements, and institutional requirements. All student types will pay the $50.00 a year fee to be in the ACEMAPP program.

STEP 4          SECURE PORTAL SYSTEM

All students completing a clinical practicum at Michigan Medicine are required to have access to our clinical systems. This access is processed by our Health Information Technology & Services (HITS) Department through our Secure Portal System. Each school of nursing that participates in clinical placements with Michigan Medicine must have a registrar or designee identified who can upload student information into our Secure Portal System: . Please have your school of nursing contact April Stingo at astingo@med.umich.edu to begin the process of obtaining access to our Secure Portal System.

STEP 5          COMPUTER LOGINS (Non-UMSN Ann Arbor and Non-Employee Students)

You will be granted access to our computer systems based on your placement location and the specifications of your role within Michigan Medicine.

Health Information Technology & Services (HITS) processes the access needed for all students. You will receive an email from IdentityManagementTeam@med.umich.edu 1-2 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s).

Please be certain to validate access code (uniqname/username and password) functionality before beginning clinical hours if you are new to Michigan Medicine. If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.

STEP 6          COMPLETE INSTITUTIONAL REQUIREMENTS

Each clinical nursing student at Michigan Medicine must complete a group of institutional requirements prior to the start of your clinical practicum. Required learning activities include training to the electronic health record (MiChart) in MLearning and institutional requirements in ACEMAPP. Please review the Institutional Requirement List to verify what must be completed. Your ability to begin your clinical hours may be delayed if these requirements are not complete prior to your start date.

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). ACEMAPP is a secure, online clinical education platform. You will be completing a profile and a number of forms and requirements which are necessary for your upcoming clinical experience(s). Learn more or get started at acemapp.org.

If you are not currently a member of ACEMAPP, you will need to register and create a profile. To begin the process, please contact ACEMAPP through Customer Support on the ACEMAPP website at acemapp.org or call 844-223-4292. You can also email Erin Szarka directly at erin.szarka@acemappteam.org for help with this process.

Please be aware that some of the links in the ACEMAPP modules are to Michigan Medicine internal pages and cannot be accessed using an off-site computer. This will not interfere with completing the module or required test.

MICHIGAN MEDICINE EMPLOYEES

You will be asked to indicate your employee status in your ACEMAPP profile. Make sure you indicate this or a notification will not be sent to Michigan Medicine to exempt you from the information listed below.

If you are a Permanent Employee, the following will be marked as complete in ACEMAPP:

  1. All Michigan Medicine required courses (you must be up-to-date with your institutional requirements in MLearning) 
  2. ACEMAPP OSHA, HIPAA, and BBP courses 
  3. Background check/drug screen requirement

Health requirements (vaccines) and BLS cannot be waived and must be entered into ACEMAPP by your school.

MICHART

ALL REQUIRED MICHART TRAINING WILL BE FOUND IN MLEARNING ON YOUR LEARNING PLAN.

  1. To access MLearning, go to https://trainingportal.med.umich.edu and login with your username and LEVEL 2 password or LEVEL 1 password. IMPORTANT: MLearning works best in the Chrome, Firefox, or Safari browsers.
  2. For any issues or questions related to your access, please contact Health Information Technology & Services (HITS) at 734-936-8000.
    • PRESS OPTION 1 for MICHART issues
    • PRESS OPTION 3 for MLEARNING, LOGIN, or ACCESS issues.
  3. IMPORTANT: Access to the documentation system will only be granted after successful completion of all MiChart required training in MLearning.
  4. NP students must complete the MiChart Inpatient and Ambulatory Student Provider eLearning activity to satisfy their MiChart training requirement.
  5. CNS students must complete the MiChart Inpatient Student Nurse eLearning activity to satisfy their MiChart training requirement, unless you have already completed the Inpatient Nurse MiChart Training.
  6. OB students must complete the MiChart Birth Center APRN Student Nurse eLearning activity to satisfy their MiChart training requirement.
  7. Graduate students who need access to MiChart in order to view data, must complete a Clinical View Only eLearning activity to satisfy their MiChart training requirement.

MICHIGAN MEDICINE EMPLOYEES

If you are an EMPLOYEE at UMHS/Michigan Medicine and have access to MiChart, you will have a Dual Account in MiChart.

  1. You must choose which role you are functioning in upon login, which will allow you to access all pertinent tools for that role.
  2. Please see the MiChart Tip Sheet entitled MiChart Account Manager-For Users with Multiple Accounts for complete instructions.
  3. You should receive this information in an email from MiChart Security when the new role is created for you. This email will go to your med.umich.edu account within Outlook. If you do not receive this email, please call Health Information Technology & Services (HITS) at 734-936-8000.
    • PRESS OPTION 1 for MiChart issues.
STEP 7          MCARD ID AND PARKING (Non-UM Students who are not Michigan Medicine employees)(

MCARD ID BADGE

The process lead, April Stingo, will be sending you and your preceptor an email regarding your MCARD ID BADGE and PARKING two weeks prior to your clinical term start date.

On your first day of clinical, your preceptor will guide you through the process and have the form for you to fill out to obtain your MCARD ID badge.

Access to Clinical Unit: Access to clinical units is meant to be on clinical days and times as planned in your curriculum. Should you need to return to the unit for other clinical purposes, this should be cleared with the corresponding clinical faculty for the course. If you are visiting someone on the unit, you need to request admittance to the unit using the visitation policy for that unit, including the standards for locked units. Please remember that issues related to HIPAA and safety as well as other considerations may be involved.

KEY ID OFFICE INFORMATION

ADDRESS: Michigan Medicine, Med Inn Building, RM C-158 (First Floor)

MAP: http://www.uofmhealth.org/maps-directions/medical-center (Med Inn Building is #3 on the map)

WEBSITE: https://dpss.umich.edu/content/services/id-keys-locks/

HOURS: 7AM-4PM, Mon thru Fri

PHONE NUMBER: 734-763-6376

EMAIL ADDRESS: keyidoffice@med.umich.edu

NOTE: There's a $20.00 fee to replace any damaged or lost IDs.

PARKING

A signed parking form is not required to obtain an ORANGE parking permit. Parking Services maintains a list of current students. Parking in visitor lots is NOT permitted. Parking and Transportation Services has opened a Customer Services office in UH South (former Mott Hospital). Hours of operations are Monday thru Friday, 7:30am-3:45pm. At this location, you can...

  1. Purchase a parking permit (if it isn’t otherwise available on the PTS website)
  2. Exchange a parking permit
  3. Pick-up PTS literature (parking maps, bus routes/schedules, etc.)
  4. Ask questions regarding parking options and transit services.

Additional information regarding ORANGE student parking can be found on the Parking website at https://ltp.umich.edu/parking/permit-parking/student-orange/.

Maps & Visitor Guide

 

 

RESOURCES

Internal link; accessible via
Michigan Medicine Network or VPN only:

 

WEBSITES

POLICIES: GRAD POLICY COMING SOON in 2020

 

Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
Michigan Medicine

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436

 

Jole' Mowry, MS, BSN, RN
Clinical Placement Clinical Lead
Educational Nurse Specialist
Contact Regarding Undergrad Scheduling
and Faculty Orientation
Phone: 734-232-1131
Email: jole@med.umich.edu

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
and Faculty Orientation

Phone: 734-615-6910
Email: astingo@med.umich.edu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Target Audience: Students Involved in Clinical Placement | Author/Contact: April Stingo
Web Publisher/Designer/Developer: April Stingo astingo@med.umich.edu | Reviewed: 07/01/2020