TASK 1

Please check to see if you have a current Affliation Agreement and Program Addednum with us befroe requesting and moving on to TASK 2. If you attend an external school of nursing (SON), please follow the Paper & Pen icon link below. This will take you to the affiliation page for detailed information on obtaining an affiliation agreement and program addendum between your school and The University of Michigan Health at Michigan Medicine. Specific timelines must be followed due to the length of time typically needed to secure the agreement.

TASK 2

TASK 3

• Clinical hours are arranged directly with the preceptor.
• This process will adhere to the ACEMAPP deadlines (See Calendar Page). ACEMAPP requests sent by your school beyond the final ACEMAPP deadline will be denied.

TASK 4

EMAIL Anna Watterworth at annawatt@med.umich.edu

Please send the information listed below and an email from the preceptor confirming the agreement, or send the agreement form from the nursing school that the preceptor signs. Any nurse practitioner preceptor requests need a second approval from the nurse practitioner managers and will be communicated by clinical placement to seek approval.

• Student Name
• Preceptor Name
• Faculty (Instructor) Name
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (MSN, CNS, NNP, AC-PNP, Nursing PhD, NP, FNP, DNP)
• Year in Program (2nd, 3rd, 4th)

Submitting Clinical Placement Requests

All clinical placement requests for Michigan Medicine must be submitted through ACEMAPP, the Alliance for Clinical Experience Matching and Placement Program, powered by the Michigan Health Council.

If your school is not yet a member of ACEMAPP, it must register in order to submit student information and request placements.

• Visit acemapp.org or call 1-844-223-4292 for help.

STUDENT ENROLLMENT

All students must enroll in ACEMAPP to:

• Track clinical placement requests

• Complete compliance & onboarding requirements

• Pay a $50 annual fee for participation

Multiple Preceptors: A separate request must be submitted for each preceptor.

System Access &Technology Support for Graduate Students

Students with a confirmed placement at Michigan Medicine will be granted access to required systems, based on their clinical site and role.

ACCESS & LOGIN INSTRUCTIONS

• New students will receive an email from IdentityManagementTeam@med.umich.edu with setup instructions approximately one week before the compliance deadline. This link expires after 30 days.

• Current UM Health employees retain existing uniqname/username or passwords and will receive additional system access as needed, pending required training.

• Be sure to verify your login credentials (uniqname/username and password) before your first clinical day.

  NOTE: If you experience issues, contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.

When to Contact Clinical Placement

Only reach out to the Clinical Placement Office if HITS cannot resolve your issue. If you do, please include your HITS ticket number for us to escalate suppor to a higher authority.

ACEMAPP Student User Guide

All clinical placements must be managed through Alliance for Clinical Experience Matching and Placement Program (ACEMAPP), a secure platform for onboarding and documentation. Students must:

• Create an ACEMAPP profile

  To begin the process, please contact ACEMAPP through Customer Support on the ACEMAPP website at acemapp.orgor call 1-844-223-4292.

• Complete required modules and documents.

  Please review the Institutional Requirement List to verify what must be completed. Your ability to begin your clinical hours may be delayed if these requirements are not complete prior to your start date.

  • Flu Vaccine Requirements
    
  • Immunization and Drug Screen Requirements

• Submit health records and compliance items through your school and in ACEMAPP

ACEMAPP SUPPORT

• ACEMAPP Help Desk

• Phone: 1-844-223-4292

• Email: support@acemapp.org

UM HEALTH EMPLOYEES

If you're a permanent or temperory UM Health employee:

• Submit the Employee Clearance Application via ACEMAPP.

• Once approved, you will be exempt from:

  • Cornerstone Learning courses (must be current)

  • ACEMAPP BBP, HIPAA, OSHA modules

  • Background Check & Drug Screen

NOTE: Health records and BLS certification cannot be waived and must be submitted through your school. Some links in ACEMAPP are internal to U-M Health and may not work off-site. This does not affect your ability to complete modules.

CORNERSTONE LEARNING AND MICHART ACCESS

Access to MiChart is granted only after successful completion of all required training in Cornerstone Learning. Students in clinical areas like ICU, ED, OB, or PACU must complete eLearning modules tailored to their roles. Those in leadership or MVN roles complete a "view-only" module.

UM HEALTH EMPLOYEES

• Employees will receive a dual MiChart role—you must select your student role when logging in.

• After training, you'll receive an access confirmation email from MiChart Security. This email will go to your med.umich.edu account within Outlook. If you do not receive this email, please call Health Information Technology & Services (HITS).

MICHART SUPPORT

If you experience issues with MiChart access:

• Contact HITS at 734-936-8000

• If unresolved, email Clinical Placement with your HITS ticket number for escalation.

When to Contact Clinical Placement

Only reach out to the Clinical Placement Office if HITS cannot resolve your issue. If you do, please include your HITS ticket number for us to escalate suppor to a higher authority.

MCARD ID BADGE

On your first day of clinical, your Preceptor/Unit Authorized Signer will process your online e-form to obtain your MCARD ID BADGE and guide you to the location within UMH to obtain a PARKING TAG and MCARD ID. You can park in visitor parking (P2) until you get your PARKING TAG and MCARD ID.

Access to clinical units is meant to be on clinical days and times as planned in your curriculum. Should you need to return to the unit for other clinical purposes, this should be cleared with the corresponding clinical faculty for the course. If you are visiting someone on the unit, you need to request admittance to the unit using the visitation policy for that unit, including the standards for locked units. Please remember that issues related to HIPAA and safety as well as other considerations may be involved.

KEY ID OFFICE

ADDRESS: University of Michigan Health at Michigan Medicine, Med Inn Building, RM C-158 (First Floor)

MAP: https://www.uofmhealth.org/maps-directions/medical-center/building-floor-maps/med-inn-f1

WEBSITE: https://dpss.umich.edu/content/services/id-keys-locks/

HOURS: 7AM-4PM, Mon thru Fri

PHONE NUMBER: 734-763-6376

EMAIL ADDRESS: keyidoffice@med.umich.edu

NEW ONLINE PROCESS (PRECEPTOR/UNIT AUTHORIZED SIGNERS)

WEBSITE: NEW ONLINE FORM INFO

PDF VERSION WEBSITE: MM ID REQUEST and CHANGE ONLINE E-FORM INFO

MM HELP CENTER (UNIT Authorized Signer): Michigan Medicine Help Center

STEPS

• STEP 1: Please arrange to get your MCARD ID form filled out online the first clinical day with your Preceptor/Unit Authorized Signer.
• STEP 2: All Non-UM/Non-Employee students must pay $6.00 at the Cashier’s Office to obtain their health system MCard ID Badge.

• The fee must be paid by cash or check payable to the health system.
• Please go to the Cashier’s Office on LEVEL 2 of University of Michigan Health Hospital (in the main hallway east of the Gift Shop) with your Preceptor/Unit Authorized Signer to pay the fee before proceeding to the Key ID Office.
• The Key ID Office will not process the ID Badge without proof of payment. You will need your driver’s license or another form of picture identification.
• NOTE: There's a $20.00 fee to replace any damaged or lost IDs.

PARKING

A signed parking form is not required to obtain an ORANGE parking permit. Parking Services maintains a list of current students. Parking in visitor lots is NOT permitted. It's only permitted on your first day to get your parking tag and MCARD ID (Parking Structure P2 and P3). Parking and Transportation Services has opened a Customer Services Office in UH South. Hours of operations are Monday thru Friday, 7:30 am-3:45 pm.

At this location, you can...

1. Purchase a parking permit (if it isn’t otherwise available on the PTS website)
2. Exchange a parking permit
3. Pick-up PTS literature (parking maps, bus routes/schedules, etc.)
4. Ask questions regarding parking options and transit services.

Additional information regarding ORANGE student parking can be found on the Parking website at https://ltp.umich.edu/parking/permit-parking/student-orange/.

Maps & Visitor Guide