Nursing Student Clinical Placement

InstructorsUndergraduate Instructors

Please click on the steps below to read detailed information on the clinical placement process that must be followed to begin your clinical placement at Michigan Medicine.

Below is important information for you to know before contacting us.

  • We do not help find preceptor placements for students.

  • We do not clinically place visiting observer or shadow experience requests.

  • We do not process nursing students getting certifications. We process Nursing degrees only.

Please contact the unit/area for further information. You and the unit/area must follow all policy guidelines.

Copy of Policy: Michigan Medicine Visiting Observer Policy


It is an expectation that all Instructors read their Outlook email ( weekly.

Important updates and new information are communicated
in this manner which includes MiChart and Cornerstone Learning related material


PLEASE READ STEPS BELOW (Open Dropdown by Clicking on STEP)



Undergraduate instructors NEW to Michigan Medicine need to contact Jole' Mowry at to schedule a NEW faculty orientation session with Clinical Placement prior to the start of their clinical session to walk through their responsibilities listed below and to answer any questions.

Contact the unit nurse manager or student liaison 2 weeks prior the clinical placement start date.


Please email Jole' Mowry at for the contact information of the unit liaison who will assist in scheduling your unit orientation. Orientation with both Clinical Placement and the unit must be complete before students can begin their clinical practicum on the unit. There are no exceptions.


If you are a new instructor, anticipate this can be up to 2 days on the unit. You are considered "new to the unit" if you do not work on the unit or if you have never been an instructor with students on that unit.


If you are an instructor returning to the same unit, plan to shadow for 1 to 2 hours to review unit changes. Please meet with the unit manager, supervisor, or liaison to inquire about the developments that have occurred during the last fiscal year and quarter on the unit(s). Plan on a faculty experience which will be a “walk in my shoes” experience on the unit(s) with one of the staff nurses doing their patient care assignment. Consider how the information and experience gathered may or may not influence the student experience on the unit.


  • Change in patient population.
  • Number and types of current and/or new initiatives e.g. rounding, MiChart.
  • Change in unit policies or practices.


  • Update knowledge of priority initiatives and activities.


  • Report times and shift routines.
  • How assignments are determined.
  • Status of overtime.
  • Current RN staff: # of months or years of experience as an RN to nursing and to this unit.
  • Number of terminations, transfers, and staffing implications.
  • Number of new hires.
  • Number of orientees currently on the unit.
  • Any other students/interns/externs on unit.


  • Discuss with the manager or student liaison how student assignments on the unit will be determined and the time the students should arrive for patient report each clinical day.
  • Provide a copy of the student expectations, course objectives, and course syllabus to the nurse manager or student liaison.
  • At the end of each term, schedule a time to meet with the unit leadership to evaluate the placement experience.


All students and instructors must always wear a MICHIGAN MEDICINE MCard ID badge at all times in the clinical areas. Please read the specific instructions below.


ADDRESS: Michigan Medicine, Med Inn Building, RM C-158 (First Floor)

MAP: (Med Inn Building is #3 on the map)


HOURS: 7AM-4PM, Mon thru Fri

PHONE NUMBER: 734-76(3-6376)


NOTE: All Instructors are designated signers on the ID Card Request Form for each student. There's a $20.00 fee to replace any damaged or lost IDs.


  • Clinical Placement gives all students and instructors BASIC ACCESS to health system perimeter doors. All RESTRICTED ACCESS or UNIT/AREA INTERNAL DOORS (e.g., psych units, ER, ORs, ICUs, lockers, and med/supply rooms) for ALL Michigan Medicine Health System facilities are processed by the UNIT/AREA and require additional access approval by an authorized signer on the UNIT/AREA.
  • The instructors need to give the UNIT/AREA the student names and their UMID #'s (no spaces, dashes, and any student's ID that begins with "0", please omit the "0"). The UNIT/AREA will email an EXCEL spreadsheet of your list of students to the KEY ID office to get access.
  • When the UNIT/AREA submits this list to the Key/ID Office for authorization, the access will be granted remotely.
  • UMSN seniors placed in Children’s Emergency Services (CES) must wear a YELLOW Lanyard provided by CES with their ID badge.

Access to Clinical Unit: Access to clinical units is meant to be on clinical days and times as planned in your curriculum. Should you need to return to the unit for other clinical purposes, this should be cleared with the corresponding clinical faculty for the course. If you are visiting someone on the unit, you need to request admittance to the unit using the visitation policy for that unit, including the standards for locked units. Please remember that issues related to HIPAA and safety as well as other considerations may be involved.


  • All students and NEW faculty must exchange their campus MCard ID for a Michigan Medicine MCard ID badge at the Key/ID office to gain access to health system doors.
  • A signed authorization form through the UMSN Undergraduate Program Office for the MCard ID badge is completed before the student's sophomore year begins or their clinicals begin with you on the UNIT/AREA at Michigan Medicine.
  • Campus access will be maintained on their new badge.
  • The badge is valid for 5 years for Student and New Faculty for 1 year..



  1. Please print the ID Request Form (Click Link and Print). Fill out the top portion with your information. Please call April Stingo at 734-223-8212 to have the department codes at the bottom of the form given to you for processing.
  2. This must be processed before you are with your students at University of Michigan Health. The badge is valid for 1 year.


  1. Please print an ID Request Form for each student to take to the Key/ID Office on their first clinical day. NON-UM MCard ID Form (Click Link and Print)
  2. The RED Non-Michigan Medicine Affiliation section is already checked to indicate that the student is visiting. Please provide the name of your school in the blank field.
  3. Your students must complete the top section of the form, including their signature and a date.
  4. Sign your name at the bottom of the form under Authorized Representative.
  5. All non-UM/non-employee students must pay $6.00 at the Cashier’s Office in order to obtain their health system MCard ID Badge.
    • The fee must be paid by cash or check payable to the health system.
    • Please take the completed Michigan Medicine Identification Card Request Form to the Cashier’s Office with your student on LEVEL 2 of University Hospital (in the main hallway east of the Gift Shop) to pay the fee before proceeding to the Key/ID Office.
    • The Key/ID Office will not process the ID Badge without proof of payment. Your students will also need their driver’s license or another form of picture identification.


A signed parking form is not required to obtain an ORANGE parking permit. Parking Services maintains a list of current students. This is usualy a week prior to the beginning of each term. Please guide your students the first day. These students are usually new or UMSN sophmores. Parking in visitor lots is NOT permitted. It's only permitted on your first day to get your parking tag (Parking Structure P2 and P3). Parking and Transportation Services has opened a Customer Services office in UH South (former Mott Hospital). Hours of operations are Monday thru Friday, 7:30 am-3:45 pm. At this location, you can...

  • Purchase a parking permit (if it isn’t otherwise available on the PTS website)
  • Exchange a parking permit
  • Pick-up PTS literature (parking maps, bus routes/schedules, etc.)
  • Ask questions regarding parking options and transit services.

Additional information regarding ORANGE student parking can be found on the Parking website at

Maps & Visitor Guide


All instructors and students with a clinical placement at Michigan Medicine will be granted access to our computer systems based upon the placement location and the specifications of the instructor and student role within the health system.

Health Information Technology & Services (HITS) processes the access needed for all faculty and students. If you are a NEW instructor or student, you will receive an email from 2 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s).This email is only valid for 30 days from the date it goes out.

If you are a Michigan Medicine employee, no change will occur to your username or passwords, but you will be granted access to any new systems required for your practicum (pending completion of any required training).


To have access to the medication cabinet, you need a LEVEL 2 password. If you are new to Michigan Medicine, please be certain to validate username and password functionality before beginning clinical hours. For any issues or questions related to access, please contact Health Information Technology & Services (HITS) at 734-93(6-8000).

  • PRESS OPTION 1 or 2 for PYXIS issues
  • PRESS OPTION 3 for MICHART and Cornerstone Learning issues
  • PRESS OPTION 5 for LOGIN or ACCESS issues


NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.


All clinical instructors in the inpatient/ICU setting must complete the unit RN MiChart training requirement. At a minimum, this will include 4 hours of eLearning modules in Cornerstone Learning plus 18 hours of virtual training. This learning will be automatically pushed to you when you are processed through the Secure Portal. This is a one-time training requirement unless you have been away from Michigan Medicine for multiple years.

To access Cornerstone Learning, go to and login with your username and LEVEL 2 password or LEVEL 1 password.

Institutional requirements consist of a set of online learning activities required by regulatory agencies, such as the Joint Commission. These must be completed in ACEMAPP unless you are a full-time Michigan Medicine employee and have already completed them in Cornerstone Learning. ACEMAPP is a secure, online clinical education platform. You will be completing a profile and a few forms and requirements which are necessary for your upcoming clinical experience(s) with your students. Learn more or get started at or call 1-844-223-4292.

ACEMAPP provides multiple different resources for users. These include quick guides, user manuals, knowledge base articles with screenshots and step-by-step instructions, online webinar demonstrations, a video library, and the ACEMAPP Customer Support team.

  • Quick Guides and User Manuals (Please get in touch with ACEMAPP support for the guide which best fits your ACEMAPP use)
  • Knowledge base with screenshots and step-by-step instructions. Click on the Help Desk to access these articles.
  • Training Page with various online webinar demonstrations.
  • Video Library, including videos to provide orientation training and guide users through various ACEMAPP processes.
  • Email and phone support from ACEMAPP staff.

ACEMAPP team can provide support by phone at 1-844-223-4292 or by email at You may also submit a support ticket through the Contact Us page


    1. Undergrad Instructors who are Permanent Employees of Michigan Medicine and wish to be exempt from completing their requirements must submit an Employee Clearance Application through ACEMAPP.
    2. Once approved, instructors will be marked ‘complete’ for the following:
      • All Michigan Medicine required courses. (You must be up-to-date with your requirements in Cornerstone Learning)
      • ACEMAPP BBP, HIPAA, and OSHA courses.
      • Background Check and Drug Screen requirements.
    Note: Health requirements (vaccines) and BLS cannot be waived and must be entered into ACEMAPP through your school.

Please be aware that some of the links in the ACEMAPP modules are to Michigan Medicine internal pages and cannot be accessed using an off-site computer. This will not interfere with completing the module or required test.

Please review the Institutional Requirement List to verify what must be completed. Your ability to begin clinical hours with your students may be delayed if all requirements are not complete prior to the clinical start date.

NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.


All documentation in the electronic health record is completed in MiChart. Access to MiChart is granted upon successful completion of all required eLearning, associated quizzes, or classroom content if applicable. It is the responsibility of the instructor to ensure that students are adequately prepared to meet clinical expectations prior to arrival to the unit. If you are uncertain of any requirements, training, or new initiative expectations for your students, please contact Clinical Placement or the unit representative. Instructors are responsible for the following:


  • Process and assist only the Non-UM students with their MCard ID's and Parking Tag.
  • Validate that all students have completed the MiChart eLearning and quiz requirements.
  • Validate students can login to the application.
  • Assist students with choosing their correct role upon login if they have dual accounts (i.e., function in both a student nurse and employee role). Students will receive instructions via email when the second account is created. Instructions can also be found on the MiChart website under: “MiChart Account Manager-For Users with Multiple Accounts” in the Tips and Training Resources Inpatient/Nursing section.


  • Validate students are successful navigating within the MiChart system.
  • Provide support to students on the unit in the MiChart application.
  • Monitor students for proper use and documentation within MiChart.
  • Review student documentation in the patient's MiChart electronic record and the co-sign report before the end of the students’ shift to ensure a nurse has co-signed all notes and medication administration documentation.
  • Make sure students complete their documentation notes so it automatically triggers a nurse co-signature. Nursing students are no longer allowed to “pend” their patient care notes in the patient’s MiChart medical record.
  • Support the students in trouble shooting issues.
    • For MiChart issues: contact the HITS Service Desk at 734-93(6-8000).
    • For LEVEL 2 access issues: contact the HITS Service Desk at 734-93(6-8000).
    • Provide the MiChart website link when onsite:


  • The Point of Care (POC) Glucometer Testing competency is required for all undergraduate students who will be performing glucose testing in the clinical setting.
  • All students will complete the module in ACEMAPP and must complete a demonstration with their instructor on the unit.
  • A demo checklist for Accu-Check competency evaluation is provided for you to reference and does not need to be mailed back to Clinical Placement. ACCU-CHECK CHECKLIST.
  • Students will not receive barcode strips for performing glucose testing. Instead, students will use their LEVEL 2 password to log in.
  • Please complete the Point of Care Glucometer Demo with your students by the second week of the term.

IMPORTANT: If you have access issues with the POC glucose testing, you should contact Pathology at . In the email, please give the full name of the student, uniqname, UMID #, and location. For issues other than access, you can call the POCT Hotline at 734-93(6-6754).

Frequently Asked Questions (FAQ’s)

  • How do I swap out a glucometer that is not working?

Bring the “broken” glucometer to the Chemistry Window, Room UH 2F453.  It will be swapped for a working glucometer.

  • Where do I get iSTAT cartridges and controls?

Phone or email the POCT office.  We will tube the iSTAT supplies to you within one business day.

  • Where do I get pregnancy test strips?

Phone or email the POCT office.  We will tube the pregnancy test strips to you within one business day.

  • How do I request access to a glucometer or other Point of Care testing instrument (Clinitek, DCA, GEM)?

Email the POCT office.  In the request, give your first and last name, UMID, uniqname, instrument you need access to, and all locations where access is needed.  We will grant access within 2 business days.

  • How do I get after hours/weekend/holiday technical support, glucometer/instrument access, or testing supplies?

Phone the POCT Hotline: 734-936-6754.  Assistance, such as glucometer access, and some supplies are available after hours.  More complicated technical questions will be forwarded to the POCT department to address during business hours.



Internal link; accessible via
Michigan Medicine Network or VPN only:






Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
Michigan Medicine

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436


Jole' Mowry, MS, BSN, RN
Clinical Placement Clinical Lead
Educational Nurse Specialist
Contact Regarding Undergrad Scheduling,
Faculty Orientation,
and Grad Preceptor Approval
Phone: 734-232-1131

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
Phone: 734-615-6910


















Target Audience: Students Involved in Clinical Placement | Author/Contact: April Stingo | Reviewed: 12/1/2023
Web Publisher: April Stingo