ALL STUDENTS AND UNDERGRADUATE INSTRUCTORS

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). ACEMAPP is a secure, online clinical education platform. You will be completing a profile and a few forms and requirements which are necessary for submitting clinical requests. Learn more or get started at acemapp.org.

If you are a school coordinator who is not yet a member of ACEMAPP, you must contact ACEMAPP through the contact form at acemapp.org/contact, by email at support@acemapp.org, or by phone at 1-844-223-4292 to have an account created.

If you have more than one preceptor for a graduate student, please have your school submit a seprate request for the additional preceptor.

ACEMAPP provides multiple different resources for users. These include quick guides, user manuals, knowledge base articles with screenshots and step-by-step instructions, online webinar demonstrations, a video library, and the ACEMAPP Customer Support team.

• Quick Guides and User Manuals (Please get in touch with ACEMAPP support for the guide which best fits your ACEMAPP use)
• Knowledge base with screenshots and step-by-step instructions. Click on the Help Desk to access these articles.
• Training Page with various online webinar demonstrations.
• Video Library, including videos to provide orientation training and guide users through various ACEMAPP processes.
• Email and phone support from ACEMAPP staff.

ACEMAPP team can provide support by phone at 1-844-223-4292 or by email at support@acemapp.org. You may also submit a support ticket through the Contact Us page.

 We follow the undergrad ACEMAPP Southeast Michigan Schedule. If you have any questions or concerns regarding the Undergrad Schedule or Undergrad Placements, please contact Jole' Mowry at jole@med.umich.edu.

IMPORTANT INFORMATION

1. All students participating in a clinical placement must enroll in ACEMAPP and pay the $50.00 a year fee to be in the ACEMAPP program.
2. Make sure all student and instructor compliance requirements in ACEMAPP are met.
3. All students and instructors are responsible for completing these prior to being on the unit/area.

1. Institutional Requirements
2. Immunizations
3. Flu Vaccine
4. TB Screening
5. BLS Certification
6. Background Checks
7. Drug Screens
• Flu Vaccine Requirements
  
• Immunization and Drug Screen Requirements

 

UNDERGRADUATE STUDENTS

All placement requests must be coordinated through the Clinical Placement Office with Anna Watterworth at annawatt@med.umich.edu and ACEMAPP to ensure a consistent process. Students and instructors are asked not to approach staff directly to inquire about cohort group placements. This will ensure fair outcomes in a highly competitive process and provide increased satisfaction for all. Please send Clinical Placement the information listed below. IMPORTANT NOTE: All Non-UMSN individual immersion requests, must be University of Michigan Health employees.

• Student Name (single request)
• Preceptor Name (single/Immersion request)
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (BSN or RN to BSN)
• Year in Program ( 2nd, 3rd, 4th)

GRADUATE STUDENTS

Graduate nursing student placements are determined by the individual practitioners and requests should be directed to the APRN or physician that the student is interested in working with. The Clinical Placement office does not assist in this aspect. Further, we are unable to accommodate any shadow or observational experience requests for graduate students. If the student is an employee at University of Michigan Health, students may indicate this in their ACEMAPP profile. This will exempt them from having to complete Institutional Requirements, Background Check, and Drug Screenings in ACEMAPP.

STEP 1: IDENTIFY AND OBTAIN APPROVAL FROM PRECEPTOR. REQUEST MUST BE TWO WEEKS BEFORE ACEMAPP SUBMISSION DEADLINE. (See Calendar Page)

STEP 2: NOTIFY YOUR SCHOOL OF YOUR PRECEPTOR ARRANGEMENT

• Clinical hours are arranged directly with the preceptor.
• This process will adhere to the ACEMAPP deadlines (See Calendar Page). ACEMAPP requests sent by your school beyond the final ACEMAPP deadline will be denied.

STEP 3: EMAIL Anna Watterworth at annawatt@med.umich.edu

Please send the information listed below and an email from the preceptor confirming the agreement, or send the agreement form from the nursing school that the preceptor signs. Any nurse practitioner preceptor requests need a second approval from the nurse practitioner managers and will be communicated by clinical placement to seek approval.

• Student Name
• Preceptor Name
• Faculty (Instructor) Name
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (MSN, CNS, NNP, AC-PNP, Nursing PhD, NP, FNP, DNP)
• Year in Program ( 2nd, 3rd, 4th)

ART LIAISONS

1. All student and undergrad instructor names must be “uploaded” into our Secure Portal System called the Account Request Tool (ART) to get access to our Health System. This access is processed by Health Information Technology & Services (HITS) through our Secure Portal System. If your school consistently participates in clinical placements with Michigan Medicine, you must have a registrar or designee identified who can upload student information into our Secure Portal System. Please contact April Stingo at astingo@med.umich.edu to begin the process of obtaining access to our Secure Portal System..
2. If you are a Secure Portal System liaison, an email will be sent from April Stingo. The email will give you the Secure Portal System due dates for uploading your students and instructors prior to their clinical rotation on the unit.
3. Student and undergrad instructor information must be submitted at least 3 to 2 weeks prior to the start of the term. This will ensure adequate time for our Health Information Technology & Services (HITS) to process computer logins and enable students to complete documentation training prior to the start of their clinical session.
4. All undergrad and graduate students who are UM or University of Michigan Health employees will be able to provide you with their uniqname and UMID so that you will NOT be required to use their SSN
5. A minimum of 5-7 business days is required for processing of logins and Health System access for students and instructors by Health Information Technology & Services (HITS) and other departments throughout the Health System (i.e., Key ID Office, Parking, MiChart Security). Please be aware that when students or instructors are uploaded late, there will be delays or errors in the access they receive.
6. If a student or instructor withdraws from their practicum for any reason, they must be deleted from the Secure Portal System immediately in accordance with our University of Michigan Health Compliance Policy.

WEBSITE: Account Request Tool

TUTORIAL LINK: https://michmed.service-now.com/kb_view.do?sysparm_article=KB0021461

HELP AND INFORMATION: If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000.

NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.

Health Information Technology & Services (HITS) processes the access needed for all students and instructors.

• An email from Identity_Management@med.umich.edu will be sent prior to their clinical start date.
• The email will be sent to the address you provided to us or you have entered in the IRS.
• This email is only valid for 30 days from the date it goes out.
• In the email from Identity Management, the student or instructor will be given a link and step-by-step instructions to set their password(s).
• If there are any issues with IDs or passwords, please have them contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000.

NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.

1. Undergraduate instructors must contact the unit student liaison a minimum of 3 weeks before the clinical placement begins to request an orientation to the unit. If the instructor is new, he/she should anticipate this can be up to 3-4 days on the unit. If the instructor is returning to the unit, he/she should plan to shadow for 3-4 hours to review unit changes. The instructor should email Clinical Placement for the name and email address of the unit liaison.
2. Undergraduate instructors should plan to discuss with the unit student liaison how student assignments on the unit will be determined each clinical session and the time the students should arrive for report each clinical day.
3. Undergraduate instructors (and graduate students) will be asked to provide a copy of the student expectations, course objectives, and course syllabus to the student liaison or preceptor.
4. Undergraduate instructors NEW to University of Michigan Health are encouraged to contact Clinical Placement to schedule a NEW faculty orientation session prior to the start of their clinical session to walk through their responsibilities and to answer any questions.
5. At the end of each term, it is an expectation that instructors will meet with the unit/area leadership to evaluate the placement experience.

Each clinical nursing student and instructor must complete a group of institutional requirements prior to the start of their clinical practicum. Required learning activities include training to the electronic health record (MiChart) in Cornerstone Learning and institutional requirements in ACEMAPP.

MICHART TRAINING REQUIREMENTS

• All required MiChart training will be found in Cornerstone Learning on the student's Learning Plan
• All clinical instructors in the inpatient setting must complete the unit RN MiChart training requirements. This will include eLearning modules in Cornerstone Learning. This learning will be automatically pushed to them when they are processed through the Secure Portal. This is a one-time training requirement unless the instructor has been away from Michigan Medicine for multiple years.
• Student MiChart training will vary by student type and location and will automatically be pushed out to their Learning Plan in Cornerstone Learning.
• To access Cornerstone Learning, go to https://hr.medicine.umich.edu/learning-development/training/cornerstone-learning-mandatories and login.

INSTITUTIONAL REQUIREMENTS

Institutional requirements are online learning activities required by regulatory agencies, such as the Joint Commission.

RESPONSIBILITIES

• School Coordinators: Are responsible for updating and ensuring that the dates of completion (and expiration, where applicable) are entered into ACEMAPP for students and undergrad instructors.
• Students and Undergrad Instructors: Are responsible for submitting all required documents to their school (either by uploading into ACEMAPP, where applicable, or submitting directly to their coordinator). Additionally, students and undergrad instructors will also be responsible to complete all required learning modules within ACEMAPP.

EMPLOYEES

• Students and undergrad instructors who are full-time employees will complete their institutional requirements in their Cornerstone Learning accounts and are not required to complete these items in ACEMAPP.
• Students and instructors that are employees MUST indicate their employee status by submitting their Employee Clearance Application within ACEMAPP.
• Those who fail to submit their application through ACEMAPP will need to complete these requirements in both.

IMPORTANT NOTE: All Institutional requirements must be completed prior to the first clinical day on the unit and will be monitored through ACEMAPP (along with compliance requirements). Nursing students and clinical nursing instructors who do not comply with the requirements will not be permitted in the clinical setting.

NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.