Blue Folder Brigade
Welcome to the Blue Folder Brigade (BFB) homepage! Here you should find all the information you need to be an effective BFB member. If not, be sure to let us know!
Purpose of BFB – Keep Blue Folders Current, Accurate, and Compliant
The Blue Folder Brigade is comprised of representatives across UMHHC who
are responsible for managing the Blue Folder process. The BFB member is
the department(s) designated person responsible for
being knowledgeable about Blue Folder requirements, the department’s
process for ensuring compliance, and coordinating documentation into the
folders to prove compliance.
Blue Folders must be kept current and contain the correct information. Blue
Folders are a tool to assist managers on how to document staff competence.
The Performance
Management Process Matrix (PDF) is the foundation for how we assess
competency.
Participation in the BFB encourages members to share process information and best practices among other BFB members, help design any changes that need to be made as standards are updated or added, and to be educated on TJC HR Standards.
On this site you will find information regarding:
- Annual Blitz Results
- BFB Audits: Directions on how to complete and send audit results
- Blue Folder Audit Register (PDF)
- Blue Folder Brigade Contact List (internal audience only - XLS)
- Bulletins: January, 2008 (PDF), March, 2008 (PDF), July, 2008 (PDF)
- Calendar of Events
- Employee File Contents - What's Required in a Blue Folder? (PDF)
- FAQ (PDF)
- Forms
- Front Label Template - for use with Avery Standard 5160 address labels (DOC)
- HR Standards (DOC)
- "I'm New, How Do I Get Started?"
- MLearning Departmental Competency Assessment Template (DOC)
- MLearning Non PSV Lic/Cert/Reg Template (DOC)
- MLearning Ongoing Education Template (DOC)
- MLearning UMHS Mandatories Template (DOC)
- Ordering Blue Folders
- Orientation Checklist (PDF)
- Orientation Documentation Waiver Template - DOH prior to 1993 (DOC)
- Performance Expectations and Competencies (PDF)
- Presentations and Communications
- Related Policies
- Temporary Employees: What is required in their folder? (PDF)
Responsibilities of the BFB members:
- Attend BFB meetings
- Participate in audits
- Share information and best practices
- Help design and implement changes or additions to the implementation of The Joint Commision HR Standards
- Keep your department's Blue Folders Current, Accurate and Compliant!
The group is led by HR's Chapter Lead for The Joint Commission (TJC), Kelly, nakelly@med.umich.edu
Responsibilities of the TJC HR Chapter Lead and Coordinator:
- Keep BFB members updated with any changes in standards or practices
- Facilitate BFB regular meetings
- Provide education and resources on TJC requirements
- Demonstrate institutional compliance by using data from blue folder audits
E-Mail us at BFBRIGADE@med.umich.edu for the following:
- You need to add or remove someone from the BFB list
- You have been newly assigned to be a BFB member
- You have a best practice to share
- You have any questions or suggestions
