Blue Folder Brigade
**NEWSFLASH NEW TJC REQUIREMENTS FOR PSV**
There is a recent change to the PSV process effective immediately.
- Verification via the web must include:
- the printed date on the footer of the document (this is a printer setting)
- the signature of the person verifying the license/certificate/registration
- the hand-written date - instructions for setting your printer to print a date in the footer are found under “Forms & Templates” as “IE Print Settings for PSV”
Welcome to the Blue Folder Brigade (BFB) home page where you'll find the information you need to be an effective BFB member!!
- Getting Started
- Required Content In a Blue Folder
- Forms & Templates
- Audits
- Policies
- Bulletins, Presentations & Calendars
- Responsibilities of BFB Members
- Responsibilities of Chapter Lead
- Ordering Information
- FAQ'S
- Contact Information
Required Content In a Blue Folder
Front Label
Employee File Contents Document
Job Description
Licensure/Certification/Registration (PSV/non-PSV)
Orientation Documentation
Performance Evaluation & Improvement Plans
Mandatories Overview
Competency Assessments
Ongoing Education Dcumentation
Audit Register
Employee File Contents
Evaluation Forms (Staff Form, Leadership Form, Nursing Forms)
Front Label Template
Manage Competencvy Data Entry Instructions
Manage Competency Report Instructions
MLearning Departmental Competency Assessment Template
MLearning Non-PSV Licensure/Certification/Registration Template
MLearning Mandatories Template
MLearning Ongoing Education Template
Orientation Checklist
Orientation Documentation Waiver Template
Performance Expectations & Competencies
PSV Matrix
IE Print Settings for PSV
PSV Telephone Verification Form
Writing Job Specific Expectations
Departments are required to audit their employee's blue folders annually. The status of those audits need to be reported to HR quarterly. This is done by using the Blue Folder Audit Tool and sending results by March 31, June 30, September 30, and December 31 of each year.
Blue Folder Audit Tool
Instructions for Completing and Sending Audit Reort
Instructions for Auditing Blue Folders
Audit Summaries
Bulletins, Presentations & Calendars
Bulletins
Presentations
Responsibilities of BFB Menbers
Attend meetings
Participate in audits
Share information and best practices
Help design and implement changes or incorporate additions to the implementation of The Joint Commission HR standards
Keep your department's blue folders current, accurate and compliant
Responsibilities of Chapter Lead
Keep BFB members updated with any changes in standards or practices
Facilitate regular BFB meetings
Provide education and resources on TJC requirements
Demonstrate institutional compliance by using data from blue folder audits
Why do we have blue folders?
What do I do if the orientation documentation is missing?
What should I do with documents older than 3 years?
What should I do with the folder of an employee who terminated?
What if a person has two regular jobs at UMHS?
Do old (over 3 years) documents have to be removed?
What happens when an employee transfers departments?
Where do I get blue folders?
Who is required to have a blue folder?
What about faculty documents?
How long should I keep the blue folders?
What if the documentation is in MLearning?
Where should I go with questions?
Contact us at BFBRIGADE@med.umich.edu or call Nancy Dashner at 647-0553.
E-Mail us at BFBRIGADE@med.umich.edu for the following:
You need to add or remove someone from the BFB list
You have been newly assigned to be a BFB member
You have a best practice to share
You have any questions or suggestions
