Payroll & Timekeeping
Can I receive my paycheck early?
No, paychecks are not released prior to payday. Employees may request a "vacation pay advance" if scheduled for vacation time or PTO. Employees must be scheduled off a minimum of ten days in order to receive a vacation pay advance. Employees in job families covered by a labor agreement should refer to their agreement to determine the minimum time required off in order to request a vacation pay advance.
Deductions will be made from the employee’s check(s) upon their return from vacation/PTO. Employees paid monthly will receive one deduction from their next monthly paycheck. Employees paid biweekly will receive two deductions from their next two paychecks.
Who do I talk to if my paycheck is incorrect?
You should speak with your department timekeeper. The department timekeeper should be able to answer any questions you have regarding an incorrect paycheck. They will contact the Payroll Office if they are not able to resolve problem at the department level.
When is payday?
A published list of biweekly and monthly pay dates for the current year can be found at the following Web site:
http://www.payroll.umich.edu/biweekly.html
I signed up for direct deposit. Why did my paycheck get mailed to my home?
The direct deposit form you completed indicates that it may take up to fifteen (10) business days to process your request, and that all monies due you will be mailed to your home address until the direct deposit request has been processed.
How can I have my paycheck deposited into my checking and/or savings account?
The Human Resources Employee Answerline will allow you to request the "Direct Deposit Authorization" form by fax. Call 734-647-2375, enter category #2500, and then #6186 when asked for the number of the form you wish to receive, then follow the easy system prompts to receive the form.
You can also go to the Payroll Forms Request and have the form mailed to you.
You will need to return the form to:
Payroll Office
G395 Wolverine Tower-Low Rise
Box 1279
How can I have my paycheck mailed to my home address?
The Human Resources Employee Answerline will allow you to request the "US Mail Authorization" form by fax. Call 734-647-2375, enter category #2500, and then #6188 when asked for the number of the form you wish to receive, then follow the easy system prompts to receive the form.
You will need to return the form to:
Payroll Office
G395 Wolverine Tower-Low Rise
Box 1279
Can you tell me the amount of my paycheck?
Our office can’t tell you the amount of your check, but you can call the automated number 734-764-8253 to receive this information.
Where is my paycheck being sent?
New employees can call either Payroll Office on Thursday of pay week to find where their check was sent. This service is offered to new employees while their designated check distribution location is established.
Hospitals & Health Centers Payroll Office: 734-615-2000
Campus Payroll Office 734-615-2000
or Toll Free 866-647-7657
Why was my paycheck distributed to the Cashier’s Office at the Literature, Science & the Arts (LS&A) Building?
If you have not filled out the check distribution form to have your paycheck direct deposited or mailed to your home, your paycheck will continue be distributed to this location.
Will you complete a written employment verification for me?
Employment verifications can take up to three (7) business days to process. Upon completion, the verification will be mailed directly to the company requesting your information. You can request a copy that will be held for you to pick up at either Payroll Office
Hospitals & Health Centers Payroll Office
300 North Ingalls Building, Room 8B02
Campus Payroll Office
G395 Wolverine Tower-Low Rise
How much paid time off/vacation time do I accrue?
If you are covered by the "Paid Time Off" (PTO) program you accrue at the rates listed below. Keep in mind the rates listed are based on a full-time (40 hour/week) appointment. Appointments less than full-time will accrue at a lower rate.
| Years of Service | Accrual Hours/Month | Maximum Accrual |
0-5 |
13.33 |
240 |
5-10 |
17.33 |
312 |
10 + |
21.33 |
384 |
Years of Service Years of Service Years of Service
hours/month hours/month hours/month
hours max accrual hours max accrual hours max accrual
If you are covered by the "Vacation Time" program, you accrue at the rates listed below. Keep in mind the rates listed are based on a full-time (40 hour/week appointment. Appointments less than full-time will accrue at a lower rate.
| Years of Service | Accrual Hours/Month | Maximum Accrual |
0-5 |
8 |
192 |
5-8 |
12 |
288 |
8 + |
16 |
384 |
Years of Service Years of Service Years of Service
hours/month hours/month hours/month
hours max accrual hours max accrual hours max accrual
Staff members employed in job families covered by a labor agreement should refer to the agreement for information that may differ from the rates quoted above.
Do I receive a full month’s accrual if I am hired or return from leave of absence in the middle of the month?
If you are hired or return from leave of absence at different points of a month your accrual will be affected.
If you are hired or return from leave of absence from the 1st through the 10th day of the month you will receive a full accrual.
If you are hired or return from leave of absence from the 11th through the 20th day of the month you will receive a half accrual.
If you are hired or return from leave of absence from the 21st through the last day of the month you will receive no accrual.
Conversely, when you end your employment or begin a leave of absence your accrual will be affected.
If you end your employment or begin a leave of absence from the 1st through the 10th day of the month you will receive no accrual.
If you end your employment or begin a leave of absence from the 11th through the 20th day of the month you will receive a half accrual.
If you end your employment or begin a leave of absence from the 21st through the last day of the month you will receive a full accrual.
How do I find out what my PTO/Vacation accrual balance is?
You should direct your inquiry to your department timekeeper. The department timekeeper should be able to answer any question(s) you have regarding your PTO/Vacation accrual. If you disagree with their records, they will research the issue and contact the Payroll Office if they are not able to resolve the problem at the department level.
What holidays are observed by the University/Health System?
For a list of holidays observed for the current year go to: http://www.umich.edu/~payroll/holiday.html
Does the University/Health System provide paid time off to attend to funeral affairs?
The University/Health System provides up to three days (24 hours max) paid time off work for the staff member to attend the funeral or memorial services and to make necessary arrangements for an immediate family member. If additional time is needed, accrued PTO/vacation time may be requested.
Immediate family member is defined as the staff member’s spouse or same-sex domestic partner with whom the staff member shares living accommodations and expenses; the son, daughter, parent, grandparent, grandchild, brother, sister (or the spouse of any of them), of either the staff member or the staff member’s spouse/same-sex domestic partner; or any other related person living in the staff member’s household.
Your time off request should be directed to your Department Head or Supervisor.
Refer to 201.30-0 Leaves of Absence.pdf (319K)
How much time off do I get for pregnancy?
For employees covered by the "Paid Time Off" (PTO) Program
If you are covered by the "Paid Time Off" (PTO) program, you will exhaust the balance in your PTO bank once your health care provider restricts you from working. Once your PTO bank is exhausted, and you have been employed for two or more years (in a regular job(s), and your health care provider continues to restrict you from working, you will begin to exhaust time from your "extended sick time" bank. You will continue to use "extended sick time" until your health care provider releases you from care and allows you to return to work, usually six to eight weeks post partum.
Once your health care provider has released you to return to work, you can no longer use "extended sick time". You can elect to go on an unpaid childcare leave of absence or return to work.
If you have not been employed for at least two years (in a regular job(s), you are not eligible for "extended sick time. You will exhaust your PTO bank and then be placed on an unpaid medical and/or childcare leave of absence.
For employees covered by "Sick Time/Vacation Time Programs
If the Sick Time/Vacation Time programs cover you, you will exhaust your sick time bank first. If employed for two or more years you will begin to exhaust time from your "extended sick time" bank until your health care provider releases you from care and allows you to return to work, usually six to eight weeks post-partum.
Once your health care provider has released you to return to work, you can no longer use "extended sick time". You can elect to go on an unpaid childcare leave of absence or return to work. If you elect to take an unpaid childcare leave of absence, all vacation time will be exhausted prior to beginning the leave of absence.
If you have not been employed for at least two years (in a regular job(s), you are not eligible for "extended sick time". You will exhaust your sick time and/or vacation time and then be placed on an unpaid medical and/or childcare leave of absence.
For information on leaves of absence see the F.A.Q. on Leaves of Absence.
or refer to 201.30-0 Leaves of Absence.pdf (319K)
Staff members employed in jobs covered by a labor agreement should refer to their agreement for specific information that may be different from the information above.
Am I eligible for "Season" Days?
Employees covered by the "Paid Time Off" (PTO) Program are not eligible for "season" days.
