Education and Background

Oakland University, Rochester, Michigan

Oakland Community College, Farmington Hills and Auburn Hills, Michigan

Responsibilities

• Project support for research faculty. Includes preparing transcription from dictation, compiling and organizing data for manuscripts, abstracts and routine correspondences.
• General typing, copying, collation and preparation of written materials.
• Maintain faculty physician's calendar, schedule meetings and arrange travel and seminars.
• Set priorities for faculty appointments.


• Prepare travel and expense and purchasing card reports with the responsibility for ensuring compliance with sponsor, unit and University regulations.
• Provide telephone coverage for faculty physicians, screen telephone calls and respond to inquiries from patients, physicians, vendors and regarding matters of a sensitive or confidential nature.
• Organize and oversee faculty files and correspondences.
• Coordinate the preparation of proposals, contracts, and grant materials for review by researchers, committees or administrators internal and external to the University.
• Provide secretarial assistance in the completion of special divisional projects: TEFRA logs, faculty performance evaluations, CV, and biosketch updates.
• Supervise work study student assigned to project.
• Provide secretarial and administrative support for five faculty members in the
• Division of General Medicine, Department of Internal Medicine, University of Michigan Medical School.
• Project Coordinator for the Patient Safety Enhancement Program.
• Aid in grant submissions, maintenance of faculty CVs, create correspondence.
• Create posters utilizing Adobe Illustrator and slide presentations utilizing Powerpoint.
• Supervise one work-study student per semester.
• Work with other secretarial support and staff in scheduling meetings and coordinating calendars.
• Coordinate travel and reconcile expenses utilizing M-Pathways.
• Support bibliographic databases utilizing Endnote and Procite.
• Assist Senior Administrative Assistant with the division on-call schedule.
• Assist office manager with faculty promotion packages.
• Triage and respond quickly to calls from patients, faculty members and other customers