M4 Grants - guidelines | This grant period has now closed for the 2010-2011 school year
- Poster Presentations
- M4 International Electives
- M1 Funding for International Research
- Process for Obtaining Grants
Global REACH offers limited funding for students presenting their work at internationally-themed conferences, such as the annual IFMSA-USA conference and the annual IHMEC conference. We ask that students inquire about funding through the Office of Medical Student Education first. If unsuccessful at OMSE, students can submit a detailed budget to Global REACH, along with their accepted abstract, for consideration.
For all conferences, the deadline for seeking funding from Global REACH is two months in advance of the conference, or two weeks following the announcement of accepted abstracts. No exceptions.
When Global REACH provides funding for hotel, airfare, and conference registration, it should be charged to a Global REACH purchasing card. Please provide ticket information, hotel phone numbers or Web addresses, and online registration information to Global REACH Administration (phone: 615-5692) and Robyn will prepay those items.
If a vendor does not take a credit card, they can be paid with a non-P.O. vouche. Lastly, if you cannot use a purchasing card or a non-P.O. voucher, a travel advance can be used for a minimum of $100. Receipts are required to verify expenses. No expenses without receipts will be reimbursed.
Please try to reduce use of travel advances when other means are available because this creates more reports on your part. Use of the Pcard is simple, pays for expenses in advance, and you don’t have to follow up with reports. All you need to do is place your receipts charged on the Pcard on an 8 ½ x 11 sheet of paper and send or drop off to Robyn Hodges. Make sure you include documentation if it’s for conference registration; an e-mail that documents the charge has been approved will suffice.
Note that anytime you receive funding from Global REACH and you do not use Pcards or non-P.O. vouchers, you will need to fill out travel advances before your trip and travel expense reports when you return.
When Global REACH funds travel to a conference where you present a poster, you must recognize Global REACH somewhere on the presentation. We will also supply Global REACH brochures. There are two types of brochures, one for faculty and one for students.
Please include the following on poster presentations:
[Name of group and project (i.e., Health in Action, Quito Project)]. Global REACH is an initiative out of the Dean's Office of the Medical School to facilitate international research, education, and collaboration.
- or -
The presentation of this project has been supported by funds from Global REACH at the University of Michigan Medical School. (http://www.med.umich.edu/globalreach/) Global REACH is an international program at the Medical School designed to facilitate international research, education, and collaboration.
M4 International Electives
Global REACH offers $800-$1,200 scholarships to students participating in approved international clinical electives during their fourth year of study. Applications for these scholarships open in the Fall term, and awards can be applied retroactively or prospectively toward funding during the 4th year.
In addition to scholarships, many students have identified creative ways to fund their international clinical electives, including seeking grant support from private industry, donations from civic organizations, or additional scholarship support from organizations with a vested interest in the region of travel or the rotation specialty.
M1 Funding for International Research
- The Student Biomedical Research Program through the Office of Medical Student Education supports students to conduct research with any U-M faculty member, regardless of the location of the research (US or international). This is primarily applicable to first-year students. Applications – including a detailed research proposal – are generally due in early February. Thus identifying a faculty mentor and a project on which to work should be done early in the M1 year. Faculty information is currently available in the medical student lounge and will soon be available on our site. When contacting faculty, be sure to include such basic information as language fluency, clinical or basic research interest, previous research/international experience, and contact information.
The Minority and Health Disparities International Health Training Program provides two first-year medical students per year with a paid opportunity to participate in international research at one of several sites around the world. Students must be able to demonstrate that they meet one of the following criteria: minority status; member of a health disparities population; or that research conducted will be on a topic related to health disparities. The application process begins early in the Fall semester.
Process for Obtaining Grants
When a grant is awarded it comes from designated funds that were allocated in the budget at the beginning of the fiscal year. In order to receive your award money for expenses for your trip or cash for items you will need during your trip, it will require some preparation, documentation, and forms completion. Plan on asking for funds a good month before you need your funds.
Documentation must also be accompanied with your request such as:
- List the names of students involved if it is a group trip
- Documentation of your trip, i.e., communications with the sponsor or copy of your award letter
- Original receipts in English
- Original invoice if something is to be charged to the Global REACH credit card. We will accept fax’s at 734-615-6300 if a vendor wants to send us the invoice.
- Anything that can be charged to a credit card for your trip should be charged to the Global REACH credit card. This creates the least amount of paperwork and the quickest way to pay for expenses. It is against University policy to give you the credit card number. We can either call the vendor and provide the credit card number or provide a letter with the information that we send to the vendor.
- You will need to provide documentation for your trip and copy of an invoice or something related to the charge that can be used for Pcard reconciliation.
- Contact Robyn Hodges at 615-5692 or email@example.com as soon as you begin working with a vendor so we are aware of your deadlines.
- Students should contact Robyn Hodges at least 30 days in advance of their departure date, so that we are aware of your deadlines. This should be done preferably 30 days in advance of your departure date.
- Attach documentation for your trip, sign, and mail or deliver to Robyn Hodges, Global REACH, 5113 Med Sci 1, 1301 Catherine Road, Ann Arbor, MI 48105. If you use a travel advance form for your trip, you will be required to fill out a travel expense report after your trip with receipts that need to be turned in to the Global REACH office within two weeks after your return. Travel advances are tracked in accounting and must be followed up with a travel expense report after the trip. Executives are notified by accounting if reports are not turned in on time.
- If you choose to pay for your expenses, such as food you can download a travel expense report at Travel Forms Fill out the sections on both the first and second pages, attach your receipts taped to an 8 ½ x11 inch sheet with receipts in the order they are listed on your travel expense report. If receipts are in foreign currency, go to the currency converter at http://www.xe.com/ucc/ and fill in the amount which converts to US currency and print off that sheet to include with your receipts. Reimbursement can take up to 30 days from the time it is turned in.
Please note: plan to have any forms to our office one month before you need your money, not the date of your trip.