Time Reports
Blank time reports can be found in the mailroom. For Biweekly and Temporary Employees please complete: Your Name and UMID Dates, Time Worked, and Exceptions. For Monthly Employees please complete: Your Name, UMID, and Month Ending Exceptions
Permanent employees (salary grade 5 and below)
Bi-weekly reports are to be submitted to the office on the Friday of the end of the Pay Period, by 12:00 noon. Please have them signed by your supervisor, if that is not possible, please turn them in and Kristen Hug will make sure they are signed with the proper signature. Bi-weekly employees record the proper two-week period on the timesheet, and the paydate is the following Friday.
Permanent employees (salary grade 6 and above)
Monthly reports are to be submitted to the office no later than the second day of the following month by 12:00 noon. Example: January's time sheet needs to be submitted no later than February 3. Please have your time sheet signed by your supervisor. If that is not possible, please turn them in and Kristen Hug will make sure they are signed with the proper signature. Monthly employees are paid the last working day of each month.
Temporary Positions
Bi-weekly reports (all temporary positions are paid bi-weekly) are to be submitted to the office on the Friday of the end of the Pay Period, by 12:00 noon. Please have them signed by your supervisor, if that is not possible, please turn them in and Kristen Hug will make sure they are signed with the proper signature. Bi-weekly employees record the proper two-week period on the timesheet, and the paydate is the following Friday.
Emergency Cards
All employees should complete a blue emergency card kept in the Department office. This card will give us the information we need – home address, telephone, emergency contacts, vendor ID number, employee ID number, etc. This information will be kept confidential.
ID Cards
Photo ID cards are available to faculty and permanent staff members. Identification Card Request Forms can be obtained from Kristen Hug and taken to the ID office in the Med Inn Building next to the Hospital. Kristen Hug will then contact Facilities so that you can use your ID badge to gain access to the building through the card reader by each outside door.
Key Requisitions
Faculty, graduate students, and staff members may obtain key request forms for access to appropriate offices and laboratories, as well as the building entrance doors. The forms are available in the office - see Karen Lang.
ID Card Access to Outer Doors
Please see Karen Lang to have your ID card made accessible to the outer building doors key card access locks.
Mail Boxes
Mailboxes are located in room 3062 Biomedical Sciences Research Building. Mail is delivered once a day around 10:30 a.m. There is a mailbox for each faculty member, postdoctoral fellow, graduate student and staff member.
Posting Temporary and Work Study Positions
All work-study appointments
have to be posted through Student Employment in the Student Activities Building on the main campus. Kristen Hug can post any work-study position for you and process the hiring paperwork as well. Work-study positions should be posted at the beginning of August for the Fall Term.
Regular temporary positions
do not need to be posted. Kristen Hug also prepares the necessary hiring paperwork for all temporary positions. Please contact Kristen Hug and she will let you know what identification paperwork is necessary to complete the hiring process.
OSEH Training
All new Research Staff must complete the OSEH Biological and Laboratory Safety training programs. All sessions will be held in in the Campus Safety Services Building (CSSB) at 1239 Kipke Drive. You must register in advance on-line, or call 7-2231. It is recommended that all temporary and college work-study employees take the basic laboratory training class.
Chemicals, Glass and Metals Disposal
All labs are responsible for disposal of unwanted chemicals. Contact OSEH (7-5717) to arrange for pick-up of these chemicals.
OSEH Chemical Hygiene Plan
The purpose of this document is to educate research investigators about consensus standards of good laboratory practice, and to promote conformance with the Laboratory Safety Standard R 325-70100 and the Michigan Occupational Safety and Health Act (MIOSHA) Act 154 of 1974.
Broken pieces of glass and metal should be placed in separate labeled containers, not in wastebaskets, to avoid injury to all staff. Intact bottles, which have been emptied and rinsed out, may be placed in the corridor for disposal by the custodial staff.
Animal Handler Training
Information for training from the Unit for Laboratory Animal Medicine (ULAM). The telephone number is 764-0277. For information about animal approval, please see the information listed under Grant Applications/Submissions.
Radiation Safety
Information is available through the OSEH website. For more information, please see the information listed under Grant Applications/Submissions.
Shared Equipment
Shared equipment repair: please report malfunctions to Karen Meeks. Instructions for the proper use of the autoclaves are posted on each machine. Instructions for the proper use of the dishwashers are posted on each machine.
Building Problems
Building maintenance problems (plumbing, electrical, lights, etc) should be reported to the Department Office. She will contact the Facilities Management Office (7-2788).
After Hours Emergency Building Problems
Please contact Plant Operations Call Center after hours at 647-2059. Also contact Department of Public Safety (DPS) 763-1131. VERY IMPORTANT - Make sure you tell DPS that you have called the Call Center.
Radioactive Material
When disposing of radioactive materials, please notify OSEH (7-5717) to arrange for pick-up and proper disposal of these materials. For more information regarding this, please see the information listed under Grant Applications/Submissions.
Photocopying
The copy machine is located in room 3062 across from the mailboxes for use by faculty, students and staff. This machine not only does copying, but it is also a fax machine, and a B&W scanner. You can scan documents directly to PDF, and send them via email either to yourself, or anyone else with an email address. The document feeder will take up to 75 pages, and it will do double-sided copies as well as fax or scan.
Access to the departmental copy machine is done through an access number that Karen Meeks establishes. At the end of each month an accounting of copies is made and proper billing procedures are followed.
FAX
The departmental FAX (734-763-1166) machine is located in room 3062 (it is part of the copier) for use by faculty, students and staff. Access to the departmental FAX machine is done through an access number that is set up through Karen Meeks. At the end of each month an accounting of FAX charges is made and proper billing procedures are followed.
Telephone Billing, Repair and Installation
The department will cover the cost of one line with voice mail and standard features per P.I. All other lines and special features will be paid on the faculty member's discretionary account. Toll calls are billed to the General Funds account and recharged on a Journal Entry to the appropriate shortcode by Karen Meeks. Please dial 9 first to fax to an outside number.
